Administrative Assistant

Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, enhance workflow efficiency, and provide exceptional customer service. As the backbone of our administrative functions, you will manage a variety of clerical tasks, coordinate schedules, and serve as the first point of contact for visitors and clients. Your energetic approach and attention to detail will help create a smooth-running office environment where productivity and professionalism thrive. Duties Greet visitors and manage front desk responsibilities with professionalism and warmth Answer multi-line phone systems promptly, directing calls efficiently and courteously Handle data entry, filing, and document proofreading to ensure accuracy and organization Manage calendar appointments, schedule meetings, and coordinate office events Maintain office supplies inventory, order necessary materials, and oversee office management tasks Support bookkeeping activities using QuickBooks or similar accounting software Provide customer support via phone or email, ensuring excellent service and clear communication Requirements Proven experience in office administration or clerical roles with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools Excellent computer literacy with the ability to learn new software quickly Strong typing skills and attention to detail for proofreading and data entry tasks Experience managing multi-line phone systems and practicing professional phone etiquette Bilingual abilities are highly desirable to serve diverse clients effectively Previous experience as a receptionist, medical or dental receptionist, or personal assistant is a plus Knowledge of office management best practices, including filing systems and calendar management Ability to handle multiple priorities efficiently with excellent time management skills Join us in creating a vibrant office environment where your organizational talents make a real impact! We value energetic professionals who are eager to support our team's success through exceptional administrative expertise.

Pay:

$24.92 - $27.00 per hour

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Paid time off

Work Location:

In person