Administrative Assistant

Hudson Aquatic Systems is seeking a detail-oriented and highly organized Administrative Assistant to manage accounting, payroll, and general office administrative functions. This role is critical to daily operations and supports multiple departments while ensuring accuracy, compliance, and confidentiality. We offer Competitive Wages based on Experience. Key Responsibilities Manage Accounts Receivable and Accounts Payable , including collections and vendor payments Process payroll through ADP , including new hires, terminations, deductions, and reporting Maintain accurate financial records in QuickBooks Perform banking functions , cash management, and reconciliations Prepare financial, payroll, and A/R reports for management and corporate office Assist with HR onboarding , PTO tracking, and administrative filing Order office supplies, answer phones, route calls, and provide general administrative support Coordinate occasional travel, deliveries, and equipment or building maintenance May assist with warranty administration depending on store assignment Qualifications High school diploma required; post-secondary education in business or accounting preferred Minimum 2 years of bookkeeping or office administration experience Strong working knowledge of QuickBooks , ADP payroll , and Microsoft Excel/Word Proven ability to manage confidential information with integrity Excellent organizational, analytical, and problem-solving skills Ability to prioritize tasks, meet deadlines, and maintain high accuracy Valid driver's license with an insurable driving record Work Environment Full-time, Monday-Friday , 40 hours per week Office-based role with occasional local travel (banking, post office) Ability to sit for extended periods and lift up to 25 lbs as needed Reporting Structure Reports to the VP of Sales and Operations Works closely with the Comptroller on accounting standards and controls

Pay:

$16.00 - $27.87 per hour

Benefits:

401(k) 401(k) matching Dental insurance Flexible spending account Health insurance Life insurance Paid time off Vision insurance

Work Location:

In person