Administrative Assistant

Administrative Assistant at Hays Administrative Assistant at Hays in Mountain Lakes, New Jersey Posted in about 24 hours ago.

Type:

full-time

Job Description:

Job Tile:

Administrative Assistant Pay Rate:

Up to $20/hour

Location:

Whippany, NJ (Hybrid - 3 days/week in office)

Work Schedule:

Standard business hours Role Overview The Administrative Assistant will support the Investment Operations function by managing the end?to?end documentation lifecycle for assets contributed to reinsurance trust accounts. This role works closely with Legal, Investment Operations, Custody teams, and external service providers to ensure documentation is accurately prepared, executed, tracked, and delivered across multiple trust bank accounts and asset classes. Key Responsibilities Manage and track all documentation related to assets contributed to reinsurance trust accounts Coordinate document preparation, internal execution, mailing, tracking, and final delivery to custodial banks Partner with Legal, Investment Operations, Custody teams, and external vendors to ensure timely and accurate completion of documentation Review asset?specific documentation requirements and determine appropriate documentation based on asset class (processes are well documented) Maintain detailed logs and tracking to ensure documentation is fully executed and received by the bank Follow established controls and documentation standards across multiple trusts and portfolios Required Qualifications Strong document management and organizational discipline Experience coordinating, tracking, and following up on documentation within a financial services or investment environment Ability to work effectively across multiple stakeholders and teams High attention to detail with the ability to manage multiple items simultaneously Strong communication skills (written and verbal) Preferred Experience Exposure to investment operations, custody, asset management, or banking environments Experience working with legally required or regulated documentation Comfort working within structured, process?driven workflows Why This Role This is an excellent opportunity for someone who enjoys structured, detail?oriented work and wants exposure to investment operations and regulated financial documentation in a collaborative, hybrid environment.