Administrative Assistant

Job Summary:

Provides administrative support to ensure efficient and safe warehouse and yard operations. This role coordinates personnel and equipment compliance, and supports operational workflows, reporting, and scheduling. The position serves as a key point of contact for system support, documentation, and communication with local personnel.

Essential Job Duties and Responsibilities:

Perform administrative functions to support warehouse and yard operations. Monitor the main access gate to minimize delays for authorized vehicles and prevent unauthorized access. Support the Warehouse Manager with onboarding new hires, ensuring all documentation and compliance requirements are completed. Monitor and track monthly, quarterly, and annual equipment certifications and personnel training requirements. Assist local personnel with system support, data reporting, scheduling services, and maintenance requests. Support local permitting processes as required. Manage overflow administrative workloads to ensure continuity of operations. Maintain accurate records, reports, and documentation related to warehouse and yard operations. Follow all company safety policies and applicable regulatory requirements.