Administrative Assistant

We are looking for an Administrative Assistant to support daily commercial and operational activities in Missouri City, Texas. This Long-term Contract position will focus on producing accurate customer quotes, maintaining organized documentation, and helping information move efficiently between customers, internal teams, and logistics partners. The ideal candidate is detail-oriented, comfortable working with spreadsheets, and able to manage multiple priorities while maintaining a high standard of accuracy and professionalism.

Responsibilities:

• Create and revise customer quotations promptly, ensuring pricing details, product information, and terms are accurate before release.
• Maintain well-structured records for pricing data, specifications, and commercial documents so information remains current and easy to retrieve.
• Track all quotation activity in an organized manner to support visibility, follow-up, and compliance with company pricing guidelines.
• Act as a central point of coordination among U.S. representatives, customers, and warehouse personnel to keep orders and related updates moving smoothly.
• Review packing lists, shipment contents, and handling instructions to confirm orders are prepared correctly and meet customer requirements.
• Arrange repacking, consolidation, and other special shipment requests when operational needs require adjustments.
• Check purchase orders, invoices, and shipping paperwork for completeness and accuracy, resolving discrepancies as needed.
• Update operational spreadsheets and reporting files in Excel or Google Sheets to provide clear visibility into current activity and status.
• Prepare regular summaries and status updates for management while maintaining timely communication with suppliers, freight partners, and customers.