Administrative Assistant

Job Title:

Part-Time Administrative & Quality Coordinator (30 hrs/week)

Location:

Menomonee Falls, WI Schedule:

Approximately 30 hours per week (flexible within business hours)

• About Certified Scale Inc.

Certified Scale, Inc. has been serving Wisconsin since 1969, providing reliable weighing equipment, calibration, and service solutions to a diverse range of industrial, commercial, pharmaceutical, chemical, and distribution customers. As a small, family‑owned business with locations in Menomonee Falls and the Fox Cities, we pride ourselves on long‑term customer relationships, technical expertise, and a supportive team environment.

• Why Join Certified Scale Inc.

Competitive hourly pay based on experience Annual performance‑based bonus eligibility Flexible weekday schedule (no weekends) Pro‑rated paid time off and paid holidays Stable, well‑established, family‑owned company Small, collaborative team environment Meaningful role with ownership of key administrative and account functions Position Overview This position is primarily administrative (approximately 75%) with additional responsibility supporting documentation and quality-related processes (approximately 25%). The role is ideal for someone who enjoys organization, accuracy, and working independently in a professional small business environment. This role also offers the opportunity to take on increasing quality and process responsibilities over time for the right candidate.

• Key Responsibilities Administrative & Operations
• Answer phones and respond to customer emails
• Schedule service calls and coordinate appointments
• Order entry and customer record management
• Vendor communication and purchasing support
• Maintain organized files and office systems
• Assist with bookkeeping coordination and administrative support
• Update internal databases and website information
• Handle shipping and receiving paperwork
• Other duties as assigned Documentation & Quality Support
• Prepare and format test reports
• Write clear summaries of inspections based on technician input
• Maintain accurate records and documentation
• Manage document control and file organization
• Update logs, certifications, and tracking systems
• Assist with audit preparation and compliance tracking
• Help maintain consistency and accuracy in processes and documentation
• Other duties as assigned
• Qualifications
• 2+ years of administrative, office coordination, or related experience preferred
• Strong attention to detail and organizational skills required
• Excellent written communication skills
• Comfortable working with reports, records, and documentation
• Proficient in Microsoft Office (especially Word and Excel)
• Ability to learn internal systems and processes quickly
• Experience with technical documentation or quality systems is a plus
• Interest in process improvement or quality systems preferred
• What We're Looking For
• Highly organized and dependable
• Strong follow-through and attention to detail
• Comfortable handling a variety of responsibilities
• Able to work independently in a small team environment
• Interested in growing into additional quality-related responsibilities over time
• Specifically seeking a stable, long-term part-time position
• Compensation
• $24•27 per hour, depending on experience•Why This Role?
• Flexible part-time schedule
• Stable, long-term position
• Opportunity for growth and increased responsibility over time
• Variety of responsibilities in a professional environment
• Key role supporting company operations and documentation quality

•

To Apply:

Please submit your resume along with a brief note about your experience and why this type of role fits what you're looking for.

Job Type:

Part-time Pay:

$24.00

• $27.

00 per hour

Benefits:

Flexible schedule Paid time off

Experience:

Microsoft Excel:

2 years (Required)

Typing:

5 years (Required) Quality systems: 1 year (Preferred)

Administrative:

2 years (Required)

Language:

English (Required)

Work Location:

In person Administrative Assistant Menomonee Falls, WI 53051 $24

• $27 an hour
• Part-time $24
• $27 an hour

•

Part-time Job Title:

Part-Time Administrative & Quality Coordinator (30 hrs/week)

Location:

Menomonee Falls, WI Schedule:

Approximately 30 hours per week (flexible within business hours)

• About Certified Scale Inc.

Certified Scale, Inc. has been serving Wisconsin since 1969, providing reliable weighing equipment, calibration, and service solutions to a diverse range of industrial, commercial, pharmaceutical, chemical, and distribution customers. As a small, family‑owned business with locations in Menomonee Falls and the Fox Cities, we pride ourselves on long‑term customer relationships, technical expertise, and a supportive team environment.

• Why Join Certified Scale Inc.

Competitive hourly pay based on experience Annual performance‑based bonus eligibility Flexible weekday schedule (no weekends) Pro‑rated paid time off and paid holidays Stable, well‑established, family‑owned company Small, collaborative team environment Meaningful role with ownership of key administrative and account functions Position Overview This position is primarily administrative (approximately 75%) with additional responsibility supporting documentation and quality-related processes (approximately 25%). The role is ideal for someone who enjoys organization, accuracy, and working independently in a professional small business environment. This role also offers the opportunity to take on increasing quality and process responsibilities over time for the right candidate.

• Key Responsibilities Administrative & Operations
• Answer phones and respond to customer emails
• Schedule service calls and coordinate appointments
• Order entry and customer record management
• Vendor communication and purchasing support
• Maintain organized files and office systems
• Assist with bookkeeping coordination and administrative support
• Update internal databases and website information
• Handle shipping and receiving paperwork
• Other duties as assigned Documentation & Quality Support
• Prepare and format test reports
• Write clear summaries of inspections based on technician input
• Maintain accurate records and documentation
• Manage document control and file organization
• Update logs, certifications, and tracking systems
• Assist with audit preparation and compliance tracking
• Help maintain consistency and accuracy in processes and documentation
• Other duties as assigned
• Qualifications
• 2+ years of administrative, office coordination, or related experience preferred
• Strong attention to detail and organizational skills required
• Excellent written communication skills
• Comfortable working with reports, records, and documentation
• Proficient in Microsoft Office (especially Word and Excel)
• Ability to learn internal systems and processes quickly
• Experience with technical documentation or quality systems is a plus
• Interest in process improvement or quality systems preferred
• What We're Looking For
• Highly organized and dependable
• Strong follow-through and attention to detail
• Comfortable handling a variety of responsibilities
• Able to work independently in a small team environment
• Interested in growing into additional quality-related responsibilities over time
• Specifically seeking a stable, long-term part-time position
• Compensation
• $24•27 per hour, depending on experience•Why This Role?
• Flexible part-time schedule
• Stable, long-term position
• Opportunity for growth and increased responsibility over time
• Variety of responsibilities in a professional environment
• Key role supporting company operations and documentation quality

•

To Apply:

Please submit your resume along with a brief note about your experience and why this type of role fits what you're looking for.

Job Type:

Part-time Pay:

$24.00

• $27.

00 per hour

Benefits:

Flexible schedule Paid time off

Experience:

Microsoft Excel:

2 years (Required)

Typing:

5 years (Required) Quality systems: 1 year (Preferred)

Administrative:

2 years (Required)

Language:

English (Required)

Work Location:

In person