Administrative Assistant

Job Title:

Administrative Assistant Summary/Objective:

GeoPoint is a land surveying company with multiple locations, specializing in land development, geomatics, geospatial mapping, commercial surveys, and subsurface utility engineering. The Administrative Assistant will play a crucial role in providing administrative support to the surveying company. This role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The ideal candidate will be responsible for preparing client proposals, ensuring proper filing of signed contracts, and assisting with general office tasks to facilitate smooth operations.

Essential Job Functions:

Prepare client proposals and assist in the development of proposal documents. Ensure accurate and timely preparation of proposals, including gathering necessary information and documentation. Coordinate with project managers and surveyors to gather project details and requirements for proposals. Maintain organized records and filing systems for client proposals and signed contracts. Ensure proper filing and storage of signed contracts and other important documents. Assist with administrative tasks such as answering phones, responding to emails, and handling correspondence. Provide general administrative support to the office team as needed. Assist in scheduling appointments and meetings, as well as maintaining calendars. Maintain office supplies inventory and place orders as necessary. Uphold confidentiality and handle sensitive information with discretion.

Qualifications:

High school diploma or equivalent, Associate degree in Business Administration or related field is a plus. Minimum of 1-2 years of experience in an administrative support role, preferably in a professional office environment. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and ability to learn new software applications quickly. Strong organizational skills and attention to detail. Excellent verbal and written communication skills. Ability to prioritize tasks and manage time effectively. Strong interpersonal skills and the ability to work collaboratively in a team environment. Professional demeanor and strong work ethic.

Physical Demands and Work Environment:

Regularly engage in sitting, standing, or walking activities. Occasionally handle lifting, carrying, pushing, or pulling items of varying weights. Perform reaching, kneeling, crouching, bending, or twisting motions as needed. Other physical requirements may arise depending on job tasks. Work may be conducted at a desk or workstation situated in confined areas. Experience moderate levels of noise indoors or outdoors. Flexibility to work overtime and occasional weekends as required. Ability to thrive in both team-oriented settings and independently, demonstrating self-motivation and initiative.

Safety Responsibility:

Adhere to all company and regulatory safety standards and procedures. Identify potential safety hazards and take appropriate corrective actions. Report accidents, injuries, and unsafe conditions in a timely manner. Participate in safety training and promote a culture of workplace safety.

Travel:

Some travel may be required.

Job Type:

Full-time Pay:

$20.00 - $28.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Life insurance Paid time off Referral program Vision insurance

Experience:

Administrative:

1 year (Required) Proposal writing: 1 year (Required)

Microsoft Office:

1 year (Required)

License/Certification:

Certified Notary Public (Preferred)

Work Location:

In person