Administrative Assistant

PART TIME ADMIN ASSISTANT / FRONT DESK RECEPTIONIST

We are seeking an energetic, highly organized, and friendly Administrative Assistant / Front Desk Receptionist to join our new rehab chiropractic clinic. The ideal candidate will provide exceptional customer service, manage day-to-day administrative tasks, assist with basic social media content and posting, and help ensure the smooth operation of our office. This role is ideal for someone who is detail-oriented, has a general understanding of office operations, is comfortable using social media, and is eager to learn and grow with our company. Must be reliable, punctual, compassionate, and professional. This position has the potential to become full-time.

DUTIES :

Greet and assist clients and visitors, providing a welcoming and professional atmosphere. Manage incoming calls, emails, and other inquiries, responding promptly and efficiently. Communicate pertinent patient information to doctors in a timely manner. Utilize office software and technology to complete tasks, including Microsoft Office and other administrative tools. Perform a variety of administrative tasks, including scheduling appointments, maintaining records, filing documents, verifying insurance benefits and collecting payments. Assist with creating, scheduling, and publishing content across company social media platforms. Support day-to-day management of social media accounts, including post uploads and basic engagement. Organize and manage digital assets such as images, videos, and templates. Maintain the office space, including tidying up and performing light cleaning duties. Provide customer service support, addressing concerns and resolving issues in a professional and courteous manner. Maintain a high level of confidentiality regarding patient information. Demonstrate excellent, courteous, and professional phone etiquette and computer skills.

EXPERIENCE

Proven experience as a Front Desk Receptionist or in a similar administrative role. Strong background in customer service and office operations. Familiarity with medical administrative tasks is preferred. High school diploma or equivalent required; post-secondary education in a related field is an asset. Experience maintaining content calendars and organizing digital assets is a plus.

SKILLS:

Proficiency with computerized office systems and software. Excellent customer service skills. Strong organizational and project coordination skills. Experience with phone systems and phone etiquette. Ability to work in a fast-paced environment and adapt to changing priorities. Strong clerical skills and attention to detail. Ability to maintain confidentiality and handle sensitive information. Strong administrative skills and knowledge of office procedures.

Job Type:

Part-time Schedule:

8 hour shift

Education:

High school or equivalent (Required)

Pay:

$20.00 - $30.00 per hour

Work Location:

In person