Administrative Assistant

Title :

Administrative Assistant Location :

1880 North Congress Ave, Suite 210, Boynton Beach, FL 33426

Location Type:

In office (this is not a remote position)

Schedule :

Mon-Fri, 8am-5pm

Job Type :

Full-Time Compensation :

$22.00 - $24.00 hourly (commensurate with experience)

Overview:

NM&C is a nationwide commercial General Construction & Facility Maintenance organization built on respect, collaboration, and doing the right thing—for our clients and for each other. Our culture values clear communication, mutual support, and professionalism at every level. We believe people do their best work when expectations are clear, contributions are recognized, and teams work together toward shared goals. We are looking for individuals who take pride in their work, communicate respectfully, and value being part of a team. The right candidate is dependable, organized, and approaches their responsibilities with care and professionalism. We value people who are willing to learn, contribute positively to the workplace, and support their coworkers in a collaborative environment. Key Responsibilities The responsibilities listed in this job description represent the primary duties of the position and are not intended to be an exhaustive list. Responsibilities may change at any time, with or without notice, based on business needs. Employees may be required to perform additional duties or responsibilities as assigned, provided such duties are lawful and related to business operations. Provide administrative support to management, operations, and office staff as needed Answer and route incoming phone calls and emails in a professional and timely manner Maintain organized electronic and physical filing systems , including correspondence, forms, and internal records Prepare, format, and distribute documents such as reports, letters, spreadsheets, and internal communications Schedule meetings, appointments, and calendar events , including coordinating meeting logistics when required Assist with data entry and maintenance in internal systems, spreadsheets, and shared platforms Support onboarding and HR administrative tasks as assigned (paperwork coordination, document collection, file setup) Order and manage office supplies , ensuring availability for daily operations Assist with invoice processing, purchase orders, or documentation tracking as assigned Coordinate internal communication between departments to support workflow efficiency Support compliance and documentation efforts , including collecting required forms and maintaining accurate records Ensure a professional and organized office environment at all times Perform additional administrative duties to support office operations and business needs Qualifications Proficiency in Microsoft Office applications , including Outlook, Word, Excel, and Teams Strong written and verbal communication skills , with a professional phone and email presence Excellent organizational skills with the ability to manage multiple tasks and priorities High attention to detail and accuracy when handling documentation and data entry Ability to work effectively in a fast‑paced office environment with changing priorities Professional demeanor and ability to work collaboratively with all levels of staff Ability to follow established procedures , policies, and confidentiality requirements Comfort using shared drives, document management systems, and cloud‑based tools Preferred Experience 1-3+ years of experience in an administrative, office support, or coordinator role Experience supporting construction, facilities, or service‑based organizations preferred Familiarity with office operations, documentation workflows, and internal coordination Experience assisting with basic accounting, HR, or operational administrative tasks Experience working in a multi‑department or multi‑location organization Ability to anticipate needs and proactively support team members Benefits Health insurance Dental insurance Vision insurance Life insurance Paid time off 401

K Pay:

$22.00 - $24.00 per hour

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Work Location:

In person