Administrative Assistant (CPA Firm)

Administrative Assistant (CPA Firm) at RecruitHook Administrative Assistant (CPA Firm) at RecruitHook in Caldwell, New Jersey Posted in 3 days ago.

Type:

full-time

Job Description:

A small, collaborative CPA firm (10-12 people) is seeking a reliable and detail-oriented Administrative Assistant to support daily operations in a fast-paced professional services environment. This role is especially critical during tax season and requires someone who can stay organized, communicate effectively, and provide a high level of client service.

Key Responsibilities:

Serve as the first point of contact for clients via phone, email, and in-person interactions Manage scheduling, calendars, and appointment coordination Assist with document collection, organization, and client follow-ups during tax season Support administrative workflows including filing, data entry, and record management Coordinate with internal staff to ensure smooth day-to-day operations

Qualifications:

Prior experience in a professional services environment (CPA firm, law firm, financial services, etc.) preferred Strong communication and interpersonal skills with a client-facing mindset Highly organized with the ability to manage multiple priorities in a fast-paced setting Proficiency in Microsoft Office; experience with tax or accounting software is a plus