Administrative Assistant (Current GISD Employees Only)

Assist the Associate Superintendent for Finance by performing the clerical and secretarial duties necessary to fulfill the responsibilities of the Finance Department.

Complies with approved Code of Ethics of the Education Profession and upholds and enforces rules, administrative directives and regulations, school board policies, and local, state and federal regulations. Communicate effectively with department staff and other employees of the district. Performs duties involving secretarial skills and routine office procedures such as filing, typing correspondence, reports, filing out forms from different agencies, instructions for employees, and answering phones. Create query, report, and maintain and accurate database containing information related to professional development activities, budget, and other initiatives. Maintain department budgets, records and files. Use Visions software to assist in the purchasing and requisition of materials and supplies and maintain a running balance of accounts; insure that invoices are paid in a timely manner. Works with computer applications to prepare reports, staff summaries, memos, letters and other correspondence. Arrange for meetings, including locations, sign-in sheets, agendas and handouts as requested by Associate Superintendent for Finance Assists the Associate Superintendent for Finance in communication flow and task assignment coordination between the separate divisions of District. Display a positive attitude towards others, duties and responsibilities. Attend all meetings and training sessions as requested. Use time effectively, and maintain punctuality and dependability. Perform other duties as assigned. To perform this job successfully and individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Demonstrates oral, written and reading proficiency in English. Demonstrates ability in secretarial/clerical skills to include word processing. EDUCATION and/or

EXPERIENCE

High school diploma or general education degree (GED). Three years related experience. Experience with the software specific to the job. Ability to meet and deal with the public; establish and maintain effective working relationships with associates; compose correspondence; follow written and verbal instructions; communicate effectively both verbally and in writing; ability to make routine decisions independently. Good public relations skills.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

MATHEMATICAL SKILLS

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

LANGUAGE SKILLS

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before employees. Working knowledge of business English, and Spelling.

REASONING ABILITY

Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations.

PHYSICAL/MENTAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and color vision. Maintains emotional control under stress.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.