Administrative Assistant

Do you want to help make a difference in building America's infrastructure? Since 1953, Miller Pipeline has been a leader in building and maintaining America's infrastructure as a premier underground pipeline construction and repair contractor. Our workforce is made up of highly trained and skilled employees totaling over 5,000 with office locations in 23 states. While continually investing in gas infrastructure programs, Miller Pipeline's revenues have continued to grow year over year. Thinking about joining our team and building a career here? There is no better time than now! At Miller Pipeline you will gain: Growth opportunities for career advancement ( Grow Here at Miller Pipeline) Competitive wages and industry-leading benefits A team-oriented atmosphere centered around our core values of Safety, Quality, Commitment, and Reputation ( Our Core Values ) On-the-job work and safety training Employee recognition programs, Employee Care Fund, and more (also see Annual Company Picnics ) Take a look at our field work by watching the Day In The Life video. We are hiring an experienced Administrative Specialist to provide administrative support for all operational and project-related activities.

Main Responsibilities:

Answer and respond timely to customer, vendor, and technician emails and phone calls. Process invoices. Verify daily reports and timesheets. Update spreadsheets and send to the correct destinations. Oversee multiple Meter Technician's daily paperwork. Enter gas meter information in the Xcel system. Verify gas meter information on gas meters that were set the previous day. Cross-check the gas meter information on the Technicians' daily reports. Create and close orders in the Xcel system. Call customers for appointments to bring meters up to Xcel standards. Call builders for information for new gas meter installations. Do reminder calls for appointments. Send work orders to Technicians for next day's work. Handle and problem solve miscellaneous Xcel issues that arise. Create spreadsheets for jobs. Assist with questions in Xcel systems.

Required Qualifications:

High school diploma or equivalent. 1+ year professional administration and/or customer service. 6+ months of invoicing experience. Proficiency in Microsoft Office, specifically Excel and Word. Ability to operate office equipment such as fax machines, copiers, and phone systems. Independent judgment to plan, prioritize, organize diversified workload, and recommend changes in office practices or procedures. Effectively manage multiple tasks or projects with competing deadlines, and produce accurate results with a proper sense of urgency for customers and co-workers. Prepare spreadsheets to calculate amounts such as cumulative invoicing, retainage, and deliverables. Ability to learn new software quickly. Effective written and oral communication.

Preferred Qualifications:

Associate's degree or significant college coursework in business management, human resources, accounting, or a related field. 3+ years professional administration in the construction or utility industry. Experience with web portals for time and attendance.

Pay Range:

$23.00- $25.00/hr Health and retirement benefits offered.