Administrative Assistant

The Administrative Assistant, supports the Directors and office leadership with coordination of administrative and operations for a residential facility, out-patient program or other business unit. This role is responsible for all coordination and facilitation of operations and office administration.

JOB RESPONSIBILITIES

Answers phones, checks voice mail and distributes messages to staff. Follows emergency procedures and directives given, including communication protocols. Maintains, completes and ensures that logs, records and charts are updated, accurate and available to staff. Performs administrative tasks such as composing letters, data entry, filing and faxing. Maintains supply of all administrative documents, clinical forms and handbooks. Submits purchase orders and ensures office supply inventory is maintained. Maintains office equipment. Oversees petty-cash and submits receipts and ledger to accounting. For Clinical and Residential facilities; Locates clinical records per the direction and at the request of the Custodian of Records for patients. Notifies administrative and clinical staff of all admits, discharges and room changes. Participates in alumni and referral source events pertinent to the facility. Responsible for inventory, disbursements and safekeeping of client money and valuables. May provide back-up for patient transportation.

JOB QUALIFICATIONS

Minimum of three (3) years of experience working in an office. Must be proficient in Microsoft Office products: Word, Excel, PowerPoint and Outlook. Excellent communication and customer service skills. Ability to timely and efficiently complete tasks and projects. Must have a clean driving record, valid driver's license, personal auto insurance or insurable by our insurance carrier, if job requires responsibility for transportation of patients. Experience working in a healthcare environment preferred.