Administrative Assistant

We are seeking a reliable and detail-oriented Part-Time Office Manager to provide essential operational and bookkeeping support to the organization's President. This role ensures the office runs efficiently and professionally, supports internal coordination, and serves as a key point of contact for partners, stakeholders, and the public. The ideal candidate is positive, proactive, highly organized, and self-directed, with a strong ability to adapt to changing priorities. Key ResponsibilitiesOffice Operations Manage day-to-day office functions including phones, emails, mail distribution, office supplies, and vendor relationships. Maintain organized physical and digital filing systems, scheduling systems, and shared calendars. Coordinate meetings, appointments, and conference calls. Executive Support Prepare meeting agendas and supporting materials. Proofread correspondence, reports, and presentations for accuracy and professionalism. Financial & Record Support Assist with processing invoices and reimbursements. Maintain accurate organizational records and documentation. Manage submission of annual licenses and required documentation to ensure deadlines are met. Provide supporting documentation to external auditors and/or bookkeepers as needed. Team Coordination Support team communication, room scheduling, and project documentation. Assist with client visits as needed. Help onboard vendors and part-time contractors. Attend monthly Board meetings. QualificationsRequired Minimum of 3 years of office management experience. Proficiency in Microsoft Office (Word, Excel, Outlook). Strong organizational and communication skills. Positive, solution-oriented attitude. Ability to work independently and manage multiple priorities in a fast-paced environment with occasional last-minute schedule changes. Familiarity with basic bookkeeping (QuickBooks or similar software). Experience with nonprofit reporting requirements. Experience supporting executive leadership and a board of directors.

Pay:

$25.00 - $30.00 per hour

Benefits:

401(k) Dental insurance Flexible schedule Health insurance Vision insurance

Work Location:

In person