Administrative Assistant

The Administrative Assistant is responsible for timely gathering, routing and organization of the data necessary to complete administrative tasks. Their work is foundational to a strong culture that supports retention and progression across the team and a high level of responsiveness at every leadership level. Their consistency keeps our team well cared for and supports each team member's focus remaining on taking good care of each guest.

Responsibilities:

Integrous handling of all information (team member & business) in all aspects.

Administrative:

Routing mail Maintaining permits Requesting digital signatures Responding to queries within a given permission set Maintaining clean & stocked office(s) Documenting & disbursing uniforms Communication as requested by Executive Director of Human Resources & Administration 3 Additional tasks as assigned by the Operator or Executive Director of Human Resources & Administration.

Measurements:

Responsibilities listed above are completed before or on their associated deadlines leading to a high level of accuracy in all identified areas.

Basic Behaviors:

Integrity:

Owns their part of the equation including their results & relationships.

Multiplier:

Actively finds ways to bring out and enjoy the best in others.

Team player:

Embraces healthy conflict often & early.

Detail oriented:

Applies the right recipe to the right task.

Time management:

Reliable and takes initiative to be in the right place or task at the right time.

Curious:

Asks the key questions necessary to take good care of the business•including people.

Communication:

Embraces working as a team•not just on one•including keeping the right information in the right places.

Enthusiasm:

Guards & grows their joy in their work.

Good business sense:

Always becoming a better expert on the team and especially in their area.

Flexibility:

Embraces the unexpected with all of the behaviors listed above. Job Specifications 9-12 hours minimum worked based on the needs of the business Minimum of four weekday daytime shifts each week. Some Saturday shifts may be required Shifts will be worked in multiple locations based on the needs of the business Digital meetings with other members of the administration team as needed. Proficiency in Google Suite, Microsoft Suite, Zoom This position will require use of additional digital tools & applications including but not limited to Adobe, Slack, Genius Scan (phone app), digital signature platform, etc. If additional hours are desired, operational hours may be available depending on applicant availability

REQUIREMENTS

Must be eligible to work in the United States Must have a source of reliable transportation Must be regularly available for a range of days and dayparts (mornings, evenings, weekends, and holidays.) Sundays excluded. Reading, writing, and basic math and verbal communication skills required