Administrative Assistant I

Dakota State University is seeking a highly organized and detail-oriented Administrative Assistant I to provide day-to-day administrative and operational support for the DigForCE, SecureSD, and Project Boundary Fence programs. This position plays a critical role in supporting program leadership, coordinating documentation and approvals, tracking program activities, and ensuring accurate and timely communication across multiple stakeholders.

Note:

This position is externally funded and is subject to continual funding. Key Responsibilities Provide day-to-day administrative and operational support for the DigForCE, SecureSD, and Project Boundary Fence programs and directors. Process travel requests and coordinate scheduling, meetings, and logistics across multiple internal and external stakeholders. Serve as the primary coordinator for document routing and approvals, including preparing, managing, and tracking materials through DocuSign and other electronic signature platforms. Track project status and maintain accurate documentation, including email confirmations, agreements, MOUs, quotes, work orders, invoices, and payment records. Monitor contracts, invoices, and program documentation with a high level of accuracy and attention to detail. Maintain up-to-date records within program management and tracking systems to support workflows, timelines, and deliverables. Communicate effectively with internal teams, vendors, and local government entities to support program operations. Manage data and reporting using Microsoft Office tools and the MS Model Driven Power App system. Assist with the development, tracking, and reporting of key performance indicators (KPIs) to support program performance, accountability, and overall effectiveness. Support problem-solving and process improvement efforts related to administrative coordination and documentation management. Knowledge, Skills, and Abilities Strong organizational and project coordination skills, with the ability to manage multiple priorities and deadlines simultaneously. High level of attention to detail. Effective written and verbal communication skills, with the ability to work collaboratively across multiple stakeholders. Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Strong problem-solving skills and the ability to work independently while effectively supporting a team environment. Ability to maintain confidentiality and handle sensitive information with discretion and professionalism. Experience working with IT, cybersecurity, or technical teams is beneficial but not required.

Benefits:

Flexible benefits package - health, dental, vision, life insurance, short-term disability, hospital indemnity insurance, flexible spending account, health savings account, health reimbursement account. South Dakota Retirement System. Employees receive 6% fully matched contributions from SDRS and are vested after three years of service. Paid time off - full time 12-month employees earn 15 days per year of annual leave and 14 days of sick leave per year. In addition, employees receive 11 federal paid holidays. Reduced tuition for education. Professional liability Paid family leave How to

Apply:

DSU accepts applications through an on-line employment site. To apply, visit https://yourfuture.sdbor.edu . Please submit a cover letter, resume and a list of at least three references. Applications will begin to be reviewed immediately and continue until the position is filled. #hc238849