Administrative Assistant to Asst. Superintendent to Secondary Education

Administrative Assistant to Asst. Superintendent to Secondary Education Warsaw Community Schools Central Office - Warsaw, Indiana This job is also posted in Warsaw Community Schools Job Details

Job ID:

5703982

Application Deadline:

Posted until filled

Posted:

Yesterday

Starting Date:

Immediately Job Description Reports to: Assistant Superintendent to Secondary Education

General Summary:

Responsible for performing administrative support, office functions, and assistance to the Asst. Superintendent to Secondary Education with varying job duties.

Essential Functions:

Provides secretarial and administrative support in the preparation of correspondence, reports, graphs, charts and other materials Drafts and keeps track of department expenditures and budget balances Makes arrangement for conference, committee meetings, special event or receptions Assigns and prioritizes work activities and projects performed within the office Completes State reports as necessary Creates and maintains various databases, files, and records Collaborates with administrators to assure all supporting documents are assembled and provided for board meetings Organizes, plans, and makes all arrangements for a variety of meetings, events, conferences, appointments, training sessions, special meetings or other events typically involving the Asst. Superintendent to Secondary Education. Determines when it is appropriate to address issues and questions and when issues need to be submitted directly to the Asst. Superintendent to Secondary Education. Researches questions and issues in State Law, ISBA manuals, web sites or historical data to assist in preparing reports, summaries or other information requested Assists in preparing professional development as it related to central office customer service. Liaison to business partners and community members Performs other reasonably-related duties as may be assigned by the Asst. Superintendent to Secondary Education. Provides Customer service to patrons and is a backup for support at the front desk when necessary.

Qualifications:

1-2 years of college or equivalent Minimum of 3 years' previous experience in the area of executive administrative support that includes some experience in school district administrative functions and responsibilities Mastery level experience in word processing, database maintenance, spreadsheet creation and use of presentational, graphic programs or other office productivity software Exceptional communication skills in dealing with all levels of staff, public, representatives of other organizations, elected officials or other appropriately both in writing and verbal interactions. School Corporation administrative procedures and policies. Laws, rules, regulations and guidelines pertaining to school elections, data privacy or other rules pertaining to the work. Applying basic math skills in adding, subtracting, dividing, multiplying, calculating percentages, ratios or averages or percentiles. Organizing, planning for and carrying out departmental projects, coordinating events and activities with minimal direction in accordance with established management, departmental operations, and work methods.

Length of Position:

52 weeks

Position Type:

Non-Exempt (Hourly) These statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of an Administrative Assistant to the SAsst. Superintendent to Secondary Education.

Position Type:

Full-Time Job Requirements