Administrative Assistant to Director of Student Services

Administrative Assistant to Director of Student Services Ipswich Public School District Administration-Central Office - Ipswich, Massachusetts This job is also posted in Ipswich Public Schools Job Details

Job ID:

5688652

Application Deadline:

Posted until filled

Posted:

Yesterday

Starting Date:

Jul 1, 2026 Job Description

Job Title:

Administrative Asssistant to the Director of Student Services

Reports To:

Director of Student Services

FTE:

1.0 (12-month)

Union:

AFSCME Position Summary The Administrative Assistant to the Director of Student Services provides high-level administrative, secretarial, and operational support to ensure the effective and efficient functioning of the Student Services Office. This position plays a critical role in coordinating departmental activities, managing sensitive information, supporting compliance requirements, and serving as a key point of contact for staff, families, and external partners. Essential Duties and Responsibilities Director Support Manage and maintain the Director's calendar, including scheduling meetings and appointments. Prepare correspondence, reports, and other materials as needed. Support coordination of departmental initiatives and projects. Office Operations Provide day-to-day administrative support to ensure smooth office operations. Manage incoming mail, maintain filing systems, and order supplies. Special Education Transportation Coordination Coordinate and oversee specialized transportation for students receiving services. Serve as a liaison among families, transportation providers, out-of-district placements, and school staff. Address and resolve transportation-related concerns. Financial Tracking Create and track purchase orders and invoices. Monitor departmental budgets and expenditures. Assist with financial recordkeeping and reporting. Special Education Data, Compliance and Reporting Assist in the preparation and submission of required state and federal reports, including but not limited to Circuit Breaker and Medicaid reimbursement. Compile and organize data to support reporting requirements. Maintain accurate and up-to-date student records in accordance with state and federal regulations. Support compliance with timelines and documentation requirements. Communication & Reception Serve as a backup to the front office receptionist as needed. Answer phones, greet visitors, and respond to inquiries from families and staff in a professional and courteous manner. Confidentiality Maintain strict confidentiality of all student records and sensitive information in accordance with applicable laws and district policies. Other Duties Perform other related duties as assigned by the Director of Student Services. Qualifications Prior administrative experience, preferably in a school or student services setting. Experience with special education processes or compliance systems is preferred. Core Competencies Excellent oral and written communication skills. Strong organizational skills with the ability to prioritize and manage multiple tasks efficiently. High level of attention to detail and accuracy. Professional, collaborative, and service-oriented approach with strong interpersonal skills. Ability to handle sensitive information with discretion and sound judgment.

Position Type:

Full-Time

Salary:

$27.82 to $30.88 Per Hour