Administrative Coordinator

This position plays a key role in coordinating meetings, managing budgets, supporting projects and travel, maintaining accessibility compliance, and serving as a liaison between students, faculty, staff, administrators, vendors, and community partners. This is a temporary, 3 month assignment (end of May through end of August)

Compensation:

$25.29 an hour

Key Responsibilities:

• Manage calendars, meetings, travel arrangements, correspondence, and administrative operations for the Executive Director and departmental teams.
• Prepare meeting materials, maintain records, track action items, and support project management initiatives.
• Monitor and assist with departmental budgets, purchasing card reconciliations, financial forecasting, and budget revisions.
• Create and maintain accessible documents in compliance with Section 508 and WCAG accessibility standards.
• Provide administrative support for advising, transition, and student support initiatives across multiple work units.
• Coordinate events, maintain supply inventories, and support staff training and travel logistics.
• Serve as a liaison with students, faculty, administrators, government agencies, vendors, and external partners.
• Maintain confidentiality while handling sensitive employee, student, and departmental information.

Minimum Qualifications:

• Bachelor's degree required.
• Minimum of five (5) years of professional administrative, operations, or office management experience.
• Strong administrative, organizational, communication, and problem-solving skills.
• Experience with budget management, scheduling, project coordination, and office operations.
• Proficiency in Microsoft Office Suite, Adobe, Workday, and other administrative software systems.
• Knowledge of accessibility standards, college policies, and administrative procedures preferred.
• Ability to manage multiple priorities while maintaining accuracy, professionalism, and confidentiality.

The ideal candidate is proactive, collaborative, detail-oriented, and committed to supporting student success, accessibility, and well-being through effective administrative and operational support. If your experience aligns with the qualifications we are looking for, we will reach out to you directly. Equal Opportunity Employer / Disabled / Protected Veterans The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required. We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team. AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

https:

//e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.