Administrative Office Assistant (Part-Time)

Administrative Office Assistant (Part-Time) 888 Wells Road, Wethersfield, CT 06109 $20

• $23 an hour
• Part-time $20
• $23 an hour
• Part-time Position Summary Seeking a reliable and detail-oriented Administrative Office Assistant to support daily operations across administration, project coordination, bookkeeping support, and shipping/logistics functions.

This role is responsible for maintaining efficient office workflow processes, supporting internal teams, coordinating shipments, and providing professional front-office customer service. The ideal candidate is organized, adaptable, comfortable with office technology, and able to manage multiple priorities in a fast-paced environment. Key Responsibilities Administrative & Office Support Manage incoming calls through a multi-line phone system and direct calls appropriately using paging, voicemail, or messaging systems. Provide front desk reception support by greeting visitors, customers, and vendors professionally. Receive, sort, and distribute incoming mail and deliveries. Maintain office organization, supply inventory, and general office upkeep. Assist with filing, document management, scanning, and digital record organization. Project & Workflow Coordination Support project workflow processes including capturing, distribution, and tracking of work orders. Enter and maintain employee timesheet and project-related data Assist with preparation and processing of invoices and related documentation. Coordinate and track purchases, receivables, packing lists, and shipment documentation. Shipping & Logistics Support Prepare shipping documentation including labels, packing lists, event packages, and shipping instructions. Coordinate domestic and international shipments using carriers such as FedEx, UPS, and other logistics providers. Track shipments and maintain accurate shipping and delivery records. Support shipping department workflow to ensure deadlines and customer requirements are met. Qualifications & Skills Technical Skills Proficiency in Microsoft 365 applications including: Word Excel Outlook Experience with data entry and spreadsheet management. Familiarity with QuickBooks or similar accounting software preferred. Experience using shipping software/platforms such as FedEx Ship Manager and UPS systems preferred. Comfortable using office phone systems and general office technology. Professional Skills Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Attention to detail and accuracy in administrative tasks. Ability to work independently and collaboratively within a team environment that includes Bookkeeper, Biller, Project Managers , Foreman and Shop Employees Professional customer service and interpersonal skills.

Pay:

$20.00

• $23.

00 per hour Application Question(s): Are you able to work in the United States?

Experience:

Administrative Assistant:

3 years (Preferred) Ability to

Commute:

Wethersfield, CT 06109 (Preferred)

Work Location:

In person