Administrative Specialist III-Financial Aid

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Closing Date:

Type of Position:

Clerical Workstudy Position:

No Job Type:

Regular Work Shift:

Sponsorship Available:

No Institution Name:

University of Arkansas at Monticello UAM, one of twenty campuses of the University of Arkansas System, is located in southeastern Arkansas in the beautiful timberlands, rich in outdoor recreation activities, and approximately 100 miles south of Little Rock. UAM is a comprehensive, residential and commuter, undergraduate institution also offering selected master's degree programs. Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening. To apply for the position, please click the Apply link/button. If you have a disability and need assistance with the hiring process please submit a request via the OEOC website: Applicants are required to submit a request for each position to which they have applied. For general application assistance or if you have questions about a job posting, please contact Human Resources at 870-460-1422.

Department:

Financial Aid Department's Website:

Summary of Job Duties:

The Administrative Specialist III is responsible for coordinating office event planning, ordering and maintaining office supplies and inventory, preparing communications such as emails, invoices, or reports, preparing expense reports, managing travel arrangements. Provides essential clerical and operational support to office staff, answering phones, data entry, and preparing and updating records and reports. Provides customer service to visitors. This position is governed by state and federal laws and agency policy.

Qualifications:

Required Education and/or

Experience:

The formal education equivalent of a high school diploma; One (1) year of specialized training or work experience in business management, business education, or a related field; Three (3) years of experience in a specialized or related field applicable to work performed. Preferred Education and/or

Experience:

Three (3) years experience in performing administrative support duties; Minimum of three (3) years experience using productivity software, such as Microsoft Word, Excel, and Access.

Job Duties and Responsibilities:

Administrative and Logistical Support Serve as receptionist for the office of financial aid by following procedures to open and close during normal business hours; Provide administrative support for the Director as required and requested; Manage the needs of the office in a punctual, timely, and proactive manner; Create, organize, and process files as well as keep a well-maintained filing system; Data entry of demographic and financial information; Manage the inventory of office supplies, equipment, etc.; Answer telephone and direct calls appropriately, and provide answers as needed; Manage phone, voicemail, and email messages; Customer Service Provide friendly, welcoming, and positive customer service to students, faculty, and staff; Ensure the office/reception area is organized, clean and presentable at all times; Greet constituents who visit the office. Other duties as assigned

Knowledge, Skills, and Abilities:

Hands-on experience and knowledge of the operation of general office equipment; Familiarity with computers and intermediate-level competency using office productivity applications; Excellent problem-solving skills; Strong attention to detail, especially with respect to records and communication with constituents; Excellent time management skills; Ability to work under pressure; Adaptability to shifting priorities and deadlines; Ability to maintain a civil, patient, and professional demeanor in interactions with all types of constituents, including students staff, faculty, and external stakeholders; Willingness to take the initiative, especially in learning and integrating knowledge of office procedures; Ability to plan, organize, and coordinate with others; Ability to research, interpret, and apply policies and procedures.

Additional Information:

Salary Information:

Commensurate with education and experience Required Documents to

Apply:

List of three Professional References (name, email, business title),

Resume Optional Documents:

Special Instructions to

Applicants:

Recruitment Contact Information:

Trinita Newton Director of Financial Aid newtont@uamont.edu All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check, Sex Offender Registry The University of Arkansas is committed to providing a safe campus community. We conduct background checks for applicants being considered for employment. Background checks include a criminal background check and a sex offender registry check. For certain positions, there may also be a financial (credit) background check, a Motor Vehicle Registry (MVR) check, and/or drug screening. Required checks are identified in the position listing. A criminal conviction or arrest pending adjudication or adverse financial history information alone shall not disqualify an applicant in the absence of a relationship to the requirements of the position. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law. The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University's Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights. Persons must have proof of legal authority to work in the United States on the first day of employment. All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

N/A Frequent Physical Activity:

N/A Occasional Physical Activity:

N/A Benefits Eligible:

Yes The University of Arkansas System is a comprehensive, publicly-supported higher education institution composed of 18 unique campuses, divisions and administrative units that share the singular goal of serving Arkansas residents and others by developing and sharing knowledge to impact an ever-changing world. The UA System provides access to academic and professional education, and develops intellectual growth and cultural awareness in its students, staff and faculty. The system further promotes an atmosphere of excellence that honors the heritage and diversity of our state and nation. It provides students, researchers and professionals with tools to promote responsible stewardship of human, natural and financial resources in Arkansas and around the globe, and with workforce-relevant knowledge to enhance economic development efforts that improve the overall quality of life and societal well-being. Universities University of Arkansas, Fayetteville University of Arkansas at Little Rock University of Arkansas for Medical Sciences University of Arkansas at Monticello University of Arkansas at Pine Bluff University of Arkansas at Fort Smith The University of Arkansas System eVersity Two-Year Colleges Phillips Community College of the University of Arkansas University of Arkansas Community College at Hope-Texarkana University of Arkansas Community College at Batesville Cossatot Community College at the University of Arkansas University of Arkansas Community College at Morrilton University of Arkansas Community College at Rich Mountain University of Arkansas Pulaski Technical College Other Units University of Arkansas System Division of Agriculture Arkansas Archaeological Survey Criminal Justice Institute Arkansas School for Math, Sciences, and the Arts University of Arkansas Clinton School of Public Service Arkansas Research and Education Optical Network (ARE-ON)