Administrative Support Specialist

Are you a polished professional who thrives in a busy environment? An established business in Farmville, NC, is seeking an Experienced Administrative Support Specialist. We are looking for a reliable individual who can balance high-level administrative tasks with a friendly, professional presence at our client's front desk/front office. Full-time, elect-to-hire, 8:00 a.m. - 5:00 p.m.

Rate of pay:

starting at $16.00/hour

Job Duties:

Switchboard Operations:

Manage a multi-line switchboard with efficiency—routing calls, taking detailed messages, and ensuring callers are connected to the right department.

Reception:

Greet clients and visitors with a welcoming demeanor and maintain a tidy, professional reception area.

Data & Reporting:

Utilize Microsoft Excel extensively for data entry, tracking, and report generation.

Document Processing:

Prepare correspondence and business documents using both modern and legacy software.

Mail & Logistics:

Coordinate appointments and manage incoming/outgoing mail. This position will be responsible for daily post office runs to ensure timely delivery and collection of office correspondence.

Office Organization:

Assist with general filing and daily office tasks to keep operations running smoothly.

Technical Qualifications Microsoft Office Suite:

High proficiency is required, specifically in Microsoft Excel, which is a primary tool for this office.

WordPerfect:

Knowledge of WordPerfect is a significant plus.

Phone Systems:

Previous experience operating a multi-line phone system or switchboard is essential.

Professionalism:

Ability to handle confidential information with the utmost discretion