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Job Description
Director of Administration YMCA of the East Valley - 3.9 San Bernardino, CA Job Details Full-time $70,304 a year 15 hours ago Qualifications Computer operation Confidential information handling Data analysis reporting Spreadsheets Project coordination Data summary reports Industry trends Project delivery management Microsoft Teams Presentation creation Managing projects Productivity software Technical Proficiency Stakeholder relationship building Full Job Description
POSITION SUMMARY
The Director of Administration supports branch operations and will report to the Executive Director and oversee candidate screening and staff training, accounting functions and annual campaign. The role will also oversee accounting, risk management and annual campaign administrative needs at assigned branch.
ESSENTIAL FUNCTIONS
Administration:
Execute talent acquisition strategies to support rapid growth at school locations and branch departments. Collaborate with the branch leadership team to forecast staffing needs across the supported branch Provide oversight of payroll for branch, including periodic audits to ensure compliance, timely submissions, accuracy, attestation and approval Oversee recruitment process to build and maintain a pipeline of high-quality candidates for all roles, leverage various sourcing methods, including job boards, social media, networking, and direct outreach Organize and conduct training for employees on HR policies and procedures and other training as needed. Oversee branch onboarding and employee training
Accounting:
Develop and implement workflow to ensure invoices, contract billing, bank deposits, collections, etc. are processed in a timely manner and in line with monthly closing calendar Cash handling - prepare daily deposit, oversee and distribute petty cash and reconcile front desk float Oversee accounts payable to ensure PO are completed and approved before delivery to corporate Manage office supplies, including ordering, securing and distribution Annual Campaign - coordinate campaign setup with VP of Mission Advancement, enter pledges/gifts and prepare acknowledgements for signature weekly
Metrix, Reporting and Document Retention:
Prepare reports and data files for review and/or marketing and communications for branch director team Track trends and identify themes in recruitment, retention, fund raising, time and attendance, etc. Member Services Provide exempt-level supervision, leadership, and performance management for the Membership Coordinator Directly oversee and support the Membership team, ensuring consistent execution of service standards, policies, and operational expectations Assume responsibility for membership budget oversight, including planning, monitoring, forecasting, and variance management Analyze membership performance metrics to inform strategic decisions related to growth, retention, and staffing Partner with executive leadership to align membership operations with branch goals, financial targets, and organizational priorities
YMCA COMPETENCIES
Change Leadership:
Provides resources, removes barriers and acts as an advocate for those initiating change.
Communication:
Maintains regular, clear, and concise communication within area of responsibility.
Developing Others:
Recruits and hire diverse staff teams, escalates sensitive issues, inappropriate behavior or performance concerns to help others grow.
Emotional Maturity:
Demonstrates a settling presence, even during times of crisis and challenge.
Critical Thinking:
Anticipates risk, implications, and possible outcomes before acting.
Functional Expertise:
Has the functional and technical knowledge and skills to do the job at a high level of accomplishment
Inclusion:
Values all people for their unique talents and takes an active role in promoting practices that support diversity, inclusion, and cultural competence.
QUALIFICATIONS
Bachelor's degree (or equivalent experience) in administration or related field 3-5 years of experience in administration, including accounting, payroll and customer service Experience with CRM and/or HRIS systems, preferably ADP Workforce Now The ability to be an impactful communicator, providing high-quality experience to all candidates and able manage difficult conversations with employees Strong interpersonal skills with proven ability to build trusted relationships at all levels of organization Able to work independently and as part of a team, with multiple priorities in a fast-paced environment The ability to lead project management initiatives with a high level of detail, from start to finish Must be able to prioritize various workstreams and operate with a sense of urgency Reliable transportation to attend meetings, events and appointments within the county Ability to develop complex reports and analyze data Proficiency in documenting processes and keeping up with industry trends Outstanding organizational skills, and creative problem-solving abilities Proficient in Microsoft Excel, Word, PowerPoint and TEAMS Ability to maintain confidentiality with sensitive information Strong presentation, written, and verbal communication skills Able to prioritize work, meet deadlines and produce quality results on time with strong attention to detail Perform other related duties as assigned
PHYSICAL DEMANDS
Physical Demands described here represent those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear The employee frequently is required to use hands and fingers The employee must be able to occasionally lift and/or move up to 10 pounds Must be mobile and able to perform the physical requirements of the job, bending, kneeling, stooping, pushing, pulling and repetitive motion Must be able to sit at a computer for prolonged periods of time Operate office equipment requiring repetitive hand movement and fine coordination, including the use of a computer keyboard Communicate both written and verbally at a high level to exchange information This is a full-time position, and the days and hours of work are Monday to Friday. Occasional evening and weekend work may be required as job duties demand Travel up to 10% to other Y associations in the region
BACKGROUND CHECK
All offers of employment are contingent upon meeting the minimum Association-requirement(s) established for: employment references, personal references, Fingerprint (a search of the candidate's criminal background history), and physical examinations where required.
