Lead Administrator

Lead Administrator New Haven, CT Job Details Full-time $120,000 - $225,000 a year 1 day ago Qualifications Resource allocation Finance advising Master's degree in accounting Master's degree in business administration Managerial strategic planning Strategic management Internal controls Grant management Microsoft Excel Operations management Organization design Operational risk management Faculty collaboration Financial reporting Facilities management Regulatory compliance Employee retention Improving operational efficiency Performance management Financial analysis Compliance management implementation Finance Master's degree Change management Team development Analysis skills Bachelor's degree Continuous improvement Team management Decision making Financial control management Accounting Master's degree in finance Human resources Mentoring Accounting and finance experience Business Administration Budget management in education Practicing budget management in an educational setting Senior level Business Leadership Accounting Communication skills Cross-functional communication Strategic planning Senior leadership Staff development 10 years Full Job Description Working at Yale means contributing to a better tomorrow. Whether you are a current resident of our New Haven-based community, eligible for opportunities through the New Haven Hiring Initiative, or a newcomer, interested in exploring all that Yale has to offer, your talents and contributions are welcome. Discover your opportunities at Yale! Overview Reporting dually to the Executive Director for Environmental Health and Safety (EHS) and the Senior Director of Finance & Administration for the Vice Provost for Research units, the Lead Administrator serves as the Chief Financial and Administrative Officer and a key strategic partner to EHS leadership. As a member of the Senior Leadership Team, the Lead Administrator plays a critical role in shaping organizational strategy, stewarding resources, and ensuring operational excellence across the unit. This role provides comprehensive leadership over EHS's financial, administrative, and operational functions, managing an annual operating budget of approximately $18 million and providing administrative oversight for approximately 70 staff, including managerial & professional, clerical, and technical employees. The Lead Administrator ensures that EHS is positioned to meet its mission through strategic planning, resource optimization, and effective organizational design.

The role requires:

Strategic Organizational Leadership:

Ability to assess and analyze the current organizational structure of EHS sections and partner with managers to design, refine, and operationalize necessary changes. Supports leaders in aligning structure, people, and processes with evolving operational needs. High‑

Level Strategic Thinking & Partnership:

Works closely with the Executive Director and Associate Directors to advance long‑range priorities, anticipate emerging challenges, and implement strategies that strengthen EHS programs and services across the university. Financial Stewardship in

Times of Change:

Deep understanding of the unit's finances and the ability to manage them effectively during periods of growth, transition, or restructuring. Develops long‑range financial plans, oversees budget performance, and ensures strong internal controls.

Administrative Leadership:

Leads all administrative support services, ensuring high‑quality delivery of HR, finance, facilities planning, procurement, and business operations. Serves as the principal liaison with central service providers and ensures compliance with university policies and regulatory requirements.

Organizational Influence & University Citizenship:

Represents EHS needs at the university level, aligns EHS priorities with institutional initiatives, and contributes to cross‑functional problem solving. Fosters strong relationships, shares best practices, and ensures EHS has a consistent voice in university-wide administrative discussions.

Talent Developer:

Champions the professional growth and development of EHS staff by identifying skill gaps, supporting career pathways, and ensuring meaningful participation in Yale's performance management, coaching, and development programs. Builds a culture that encourages learning, mentorship, and continuous improvement across the organization. The Lead Administrator provides the vision, insight, and leadership necessary to ensure that EHS remains responsive, resilient, and strategically positioned to support Yale's mission of research, education, and operational safety. Required Skills and Abilities 1. Well-developed managerial, decision-making, planning, organizational, problem-resolution, and leadership skills. 2. Expertise in developing and implementing long-term business and operational strategies with a strong ability to optimize resources. 3. Excellent communication and interpersonal skills, with proficiency in conveying ideas clearly to diverse audiences and facilitating collaboration. 4. Proficiency in financial management including budgeting, planning, and resource allocation, with a solid understanding of internal control concepts. 5. Exceptional problem-solving skills and the ability to handle complex issues with sound judgment. Preferred Skills and Abilities 1. Master's degree in Business Administration, Finance, or Accounting. 2. Experience in strategic leadership, grant management, facilities management, organizational development, and human resources. 3. Strong computer skills, particularly in Microsoft Excel and other financial reporting tools. 4. Ability to anticipate and manage changes in a complex business environment. 5. Previous experience in a university or academic environment is preferred. Principal Responsibilities 1.

Strategic Partner:

Achievement of the organization's mission and goals by working in close partnership with the organization leader, faculty, staff, students and service providers to develop and implement the organization's strategy. Understands and monitors external and internal factors influencing the organization's mission and goals. Plans for financial and non-financial resources required for the organization to achieve its goals. Supports organization and program leaders in conceptualizing, prioritizing, and planning new programs or program changes. Supports, and when necessary drives, the organization's process for strategic planning with key faculty and staff. 2.

University Citizen:

Connects the organization and the University through communication, alignment of priorities, implementation of initiatives, and active engagement in organization or University administrative priorities. Effectively represents organization needs, challenges, and opportunities at the University level. Proactively shares knowledge and best practices with others. 3.

Financial Analyst and Advisor:

Provides comprehensive financial information, analysis and advice to optimize use of the organization's financial resources. Creates and updates long range financial plan(s), reflecting all critical issues. Identifies available financial resources (current and future), and advises and deploys efficiently to best support organization objectives. Prepares all-funds budgets, analyzes financial activities and performance against budget, makes adjustments and takes action as needed. 4.

Risk Management Administrator:

Implements and maintains strong internal controls to provide reasonable assurance of effective and appropriate resource use, accurate financial information, adherence to contractual obligations and agreements, policies, procedures, and external regulatory requirements. Identifies, communicates, addresses and escalates risks in a timely and appropriate manner to protect the assets, resources, information and reputation of the organization and the University. Ensures all faculty and staff understand the regulations and Yale requirements as they pertain to their scope of activity. 5.

Talent Manager and Developer:

Ensures the organization employs effective practices for retaining, attracting and developing talent in line with University guidelines and contractual agreements. Ensures that all organization staff participate in the University's performance management and career development processes. Ensures the needs of the organization's current and future talent are assessed periodically and that issues are addressed, facilitating the movement of talent where appropriate and developing Business Operations staff. Cultivates a diversity of backgrounds and perspectives in the organization. Assures that the organization follows appropriate School and University policies and procedures related to Human Resources. 6.

Administrative Services Leader:

Ensures efficient and effective completion of all administrative and financial services provided to the organization. Ensures high quality delivery of administrative services by providers outside the organization, including human resources, information technology, procurement, student services, post-doctoral affairs and faculty affairs. Establishes, monitors, and meets or exceeds targets for operational excellence. Identifies and implements opportunities to achieve continuous improvement of processes. Responsible for building and managing a team of high-performance administrative and financial professionals. 7. May perform other duties as assigned. Required Education and Experience Minimum of a bachelor's degree and ten years progressively responsible experience 5 of which are in a leadership role; or equivalent combination of education and experience. Demonstrated fiscal responsibility and comprehensive knowledge of accounting, financial reporting and analysis. Demonstrated experience with complex strategic planning and resource allocation. Demonstrated experience in managing relationships and influencing outcomes. Demonstrated creativity and effectiveness in a complex organization. Demonstrated success in developing people and organizations. Job Posting Date 04/01/2026 Job Category Manager Bargaining Unit NON Compensation Grade Administration & Operations Compensation Grade Profile Leader (M7) Salary Range $120,000.00 - $225,000.00 Time Type Full time Duration Type Staff Work Model Hybrid Background Check Requirements All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website. Health Requirements Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy. Posting Disclaimer Salary offers are determined by a candidate's qualifications, experience, skills, and education in relation to the position requirements, along with the role's grade profile and current internal and external market conditions. The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through their hiring department. The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual's sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran. Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA). Note Yale University is a tobacco-free campus.