Administrative Specialist II

Administrative Specialist II Gainesville, FL Job Details Full-time $53,000 - $62,000 a year 3 days ago Benefits Health insurance Retirement plan Qualifications Financial operations Budget management Financial data reconciliation Event coordination Faculty collaboration Expense management Writing skills Leave management Data analysis skills Mid-level 3 years Databases Administrative experience Personnel records management Hiring Invoice payment processing Analysis skills Managing budgets in a finance role Bachelor's degree Staff training Contracts Front desk Productivity software Office management Procurement management Payroll processing Travel planning

Full Job Description JOB NO:

539142

WORK TYPE:

Staff Full-Time

LOCATION

Main Campus (Gainesville, FL)

CATEGORIES

Human Resources, Office/Administrative/Fiscal Support

DEPARTMENT

16840000 - LS-GRAHAM

CENTER CLASSIFICATION TITLE

Administrative Specialist

II CLASSIFICATION MINIMUM REQUIREMENTS

Bachelor's degree and three years of appropriate experience or an equivalent combination of education and experience.

JOB DESCRIPTION

The Administrative Specialist II provides administrative support for the Bob Graham Center for Public Service and serves as a key partner for the unit's faculty, staff, students, and Director. This position is responsible for managing a broad portfolio of administrative and academic support functions that support the Center's daily operations and long-term effectiveness. This position is well suited for a highly organized, solutions-oriented professional who can manage multiple priorities, maintain strong working relationships, and help develop efficient processes in support of a collaborative public service-focused academic unit. Administrative Support Coordinate daily office operations for the Bob Graham Center, including front desk and general administrative support functions Maintain operational records, databases, key and parking access, office supplies, and unit property inventory Coordinate scheduling, room reservations, administrative reporting, and facilities-related requests Support compliance with college and university administrative procedures and operational requirements Academic Program Support Provide administrative support for Center programs and initiatives, including scholarship and undergraduate research-related activities Maintain accurate records related to awards, reporting, scheduling, and academic support functions Coordinate communications and support processes related to Center programming and course scheduling Assist with required reporting processes, including space and faculty activity reporting needs Financial Coordination Serve as a primary point of contact for fiscal and financial coordination within the unit Support purchasing, invoice processing, travel and expense reimbursement, account reconciliation, and budget tracking Assist with fiscal year planning, budget development, expenditure analysis, and spending recommendations Coordinate contracts, procurement activity, and financial transactions in accordance with university requirements Human Resources Support Coordinate payroll, leave, hiring, personnel changes, and separation processes for the unit Support effort reporting and related personnel documentation Assist with identity access, software licensing coordination, and directory maintenance Support student assistant and OPS hiring processes Programs and Events Coordinate logistics for Center events, workshops, public programs, conferences, and related initiatives Support planning and implementation of student- and public-facing events Assist with travel, scheduling, communications, materials, and other operational needs for programs and excursions

EXPECTED SALARY

The salary is $53,000 - $62,000. This is a TEAMS position—UF's designation for staff roles—eligible for a comprehensive benefits package, including paid leave, retirement plans, and health insurance. Learn more about TEAMS benefits here.

REQUIRED QUALIFICATIONS

Bachelor's degree and three years of appropriate experience or an equivalent combination of education and experience.

PREFERRED

Ability to work independently and utilize problem-solving techniques. A service- and solutions-oriented mindset with a proactive approach to identifying and implementing solutions. Ability to collect, evaluate, and analyze data relating to administrative functions, i.e., accounting, budget, payroll, personnel, and purchasing. Ability to plan, organize, and coordinate work assignments. Knowledge of administrative principles and office procedures and practices. Ability to communicate effectively, both verbally and in writing. Ability to understand and apply State, University, CLAS, and Bob Graham policies and procedures. Ability to establish and maintain effective working relationships with others. Advanced understanding of basic office applications, including Microsoft Office. Extensive experience and knowledge of UF and State administrative procedures as required for an academic Center. Willingness to train and educate others on UF's policies and procedures. Excellent judgment, attention to detail, and problem-solving skills.

SPECIAL INSTRUCTIONS TO APPLICANTS

To be considered for this position, please upload your cover letter, resume, and the names and contact information of three professional references. Application must be submitted by 11:55 p.m. (ET) of the posting end date.

HEALTH ASSESSMENT REQUIRED

No

ADVERTISED

13 Mar 2026 Eastern Daylight Time

APPLICATIONS CLOSE

29 Mar 2026 Eastern Daylight Time