Church Administrator

Church Administrator Chamblee First United Methodist Church Chamblee, GA Job Details Full-time 8 hours ago Qualifications Basic graphic design principles Teamwork Confidential information handling Team leadership Content editing Zoom Microsoft Office Graphic design Bachelor's degree Professional art or design Full Job Description The Church Administrator has the responsibility for oversight, management, and execution in the areas of finance, internal & external communications, and administration of the day-to-day operations for Chamblee First United Methodist Church (the Church).

KEY RESPONSIBILITIES

Financial Administration

• Manage financial processes including accounts payable/receivable, payroll, and contributions
• Work closely with the Finance Committee to maintain accurate financial records
• Develops and manages an annual church budget in collaboration with Church staff and lay leadership.
• Ensures weekly deposits are made and transmits automatic deposit files to the bank.
• Oversees the reimbursement process to the Church staff and members of the Church.
• Ensures all checks are properly signed for paying bills and reimbursements on a timely basis. Supervises the daily cash balance to insure sufficient funds are maintained in all checking accounts.
• Maintains historical data and proper retention systems for financial and banking records in accordance with the IRS.
• Prepares annual reports for the Church Conference and Audits when applicable.
• Attends and reports to the Finance Committee and the Administrative Board regarding Church finances.
• Ensures distribution of financial reports as needed by church staff, committee member(s), and Kindergarten.
• Supports processing designated gifts as well as stock or personal property gifts.
• Supports the preparation and distribution of Giving Statements for each contributor.
• Provides support for Stewardship Campaigns and assists with preparation for committee members.
• Provides volunteers a monthly list of Memorials and Honorariums received for sending acknowledgement cards.
• Reconciles event proceeds and when appropriate, makes mid-week deposits.
• Ensure accurate financial records are kept for all registration events..
• Ensure proper stewardship and confidentiality of financial information Communications
• Create, organize, plan, and implement effective communication strategies and produce weekly deliverables (bulletins, newsletters, email updates, etc) to the church, the staff, and the community.
• Assist ministry leaders in promoting events and programs.
• Generate proactive communications ideas, calendaring, and church-wide and ministry-specific initiatives
• Understands the vision of the Church and implements communications strategies to reflect Church priorities and brand considering intended audiences and mediums.
• Informs staff, church leaders, and members about procedures/processes for communicating church messages.
• Continually look for ways to communicate our values.
• Maintains and updates the Church website and campus signage and oversees all social media.
• Programs campus screens with daily and weekly events and announcements.
• Facilitates the promotion and registration of events/activities with the appropriate committees with accurate records for income and expenses for the Finance Committee. Administration
• Prioritizes, schedules and manages multiple projects and tasks while meeting timelines and deliverables.
• Develops and completes short-term and long-term goals and action plans that are aligned with overall goals of the Church.
• Receives and catalogs all meeting notes from committees in a central, accessible location.
• Coordinates and supervises volunteers for the Front Desk, Membership Records, and Finance Reporting.
• Manages phone systems and mail delivery.
• In collaboration with the Facilities and Campus Activities Manager, manages, coordinates, and communicates the Church calendar including scheduling, room reservations, HVAC needs, cleaning, set-up/breakdown, and opening and closing the Church.
• In cooperation with Facilities & Logistics Manager, reviews and shops insurance policies when necessary along with the Trustees

Orders Supplies:

office, events, hospitality, and worship.

• Manages the Church database and assigns permissions as needed.
• Assists in familiarizing new employees with procedures, policies and personnel.
• Participates in staff meetings and team planning activities.
• Manages Personnel Record Administration and confidential personnel files for the staff (Church and Kindergarten).
• Oversees the administration of employees and their benefits: Worker's Compensation, Insurance, Vacation, Sick Time and other matters related to employment. Maintains records for staff hours and vacation.
• Processes Background Checks for all staff and volunteers working with children, youth and vulnerable adults with appropriate records and renewals.
• Maintains records of all non-preschool accidents or injuries that occur on the Church property. Notifies the insurance carrier when necessary.
• Update ACS with new contact info and provide reports for pastor/conference as required
• Make weekly updates with attendance data to VitalSigns
• Update pastor on needs for visitation, calls, etc. when appropriate via text or Teams
• Coordinate Front Desk Volunteers (SignUp Genius)
• Orders seasonal tribute flowers (poinsettias & lilies) and coordinates sponsorship and communication thereof
• Coordinates sanctuary flower gift (delivery & acknowledgement)
• Supervises Facilities and Campus Activities Manager and front office volunteers Hospitality and Front Office
• Serve as a welcoming first point of contact for visitors, members, and community partners
• Direct communication appropriately when answering phones and responding to inquiries
• Help cultivate a warm and hospitable office environment Education, Experience, and Skills Required
• 3-5 years of experience in executive level management including finance, communications, and administration or accounting. Minimum of a Bachelor's degree in a related field required.
• Comfortable working in a church setting. Prior church work experience and/or familiarity with the United Methodist Church preferred.
• A broad understanding of financial procedures and the ability to fluently discuss the impact on decisions, with a full understanding of financials for the church.
• Excellent written and verbal communications skills
• Be proficient in writing/editing, graphic design, communication, strategy, and multi-tasking.
• Proficient with modern technology and systems such as, Microsoft Suite, OneDrive, WordPress, Canva, Zoom, and Planning Center. Experience and knowledge of ACS Accounting Software and Realm Church Management Software a plus.
• Strong people and communication skills with the ability to work collaboratively with other staff members, church members, and volunteers.
• Strong commitment to confidentiality and extreme attention to detail.

Reports to

Senior Pastor Work Location:

In person