Administration Manager

Administration Manager 2.4 2.4 out of 5 stars 2 Pierce Place, Itasca, IL 60143 $70,000

• $95,000 a year
• Full-time NNR Global Logistics USA Inc. 5 reviews $70,000
• $95,000 a year
• Full-time

JOB SUMMARY

The Administration Manager will support corporate administrative functions at NNR Global Logistics USA Inc.'s Head Office. This role is responsible for overseeing general administration, coordinating cross-functional and global administrative initiatives, managing external vendors, and supporting internal governance and operational efficiency. The position serves as a central coordination point among Administration, HR, Legal, Finance, branch offices, and overseas headquarters, without assuming legal or HR decision-making authority.

Duties & Functions Essential:

Oversee general administrative functions equivalent to corporate "General Affairs," including office administration, facilities management, and coordination with external service providers and vendors. Develop, organize, update, and communicate internal administrative policies and procedures, in coordination with HR and Legal, focusing on operational clarity and consistency while not performing legal interpretation or HR decision-making. Participate in and support global and regional administrative initiatives and projects, serving as a coordination point among HR, Legal, Finance, branch offices, and overseas headquarters and related overseas group companies and agents. Act as the primary administrative contact for insurance-related matters, including coordination with insurance brokers and internal insurance-processing stakeholders, and facilitation of cargo insurance claim processes in collaboration with branch offices and Accounting. Manage company-owned vehicles and fleet administration, including insurance coordination and communication with relevant vendors and service providers. Provide administrative and logistical support to expatriate employees from Japan, including onboarding-related assistance, preparation of U.S

• side information required for immigration and visa application processes coordinated by Japan-based administrative teams and external specialists, support for their working environment in the United States, and assistance with U.S
• side administrative arrangements upon repatriation, as needed.

Coordinate with branch offices to promote consistent application of administrative policies and procedures across the organization. Actively listen to and effectively communicate with co-workers and business partners on administrative matters to support efficient operations. Comply at all times with NNR USA standards and regulations to encourage safe and efficient business operations. Attend meetings/training as required by management. Perform other duties as requested by management. Competencies

CONTRIBUTES TO TEAM SUCCESS

• Actively participates as a member of a team to move the team toward the completion of goals and support growth.

INITIATES ACTION

• Demonstrates ability to take prompt action to accomplish objectives; takes action to achieve goals beyond what is required; being proactive.

QUALITY ORIENTATION

• Demonstrates ability to accomplish tasks by considering all areas involved, no matter how small; showing concern for all aspects of the job; accurately checking processes and tasks; being watchful over a period of time.

SAFETY AWARENESS

• Demonstrates ability to identify and correct conditions that affect employee safety, upholding safety standards.

WORK STANDARDS

• Sets high standards of performance for self and others; assumes responsibility and accountability for successfully completing

QUALIFICATION STANDARDS

Education & Experience:

Bachelor's degree or equivalent practical experience in Business Administration or a related field. Experience in corporate administration, office management, or a similar administrative role. Strong coordination and communication skills, particularly in cross-functional and multinational environments. Demonstrated experience coordinating with external vendors and service providers. Proficiency in Microsoft Office applications. Proven practical understanding of U.S. workplace practices, administrative processes, and common business norms necessary to support employees and operations within the United States. Ability to manage multiple deadlines and priorities independently.

Physical requirements:

Flexible and long hours sometimes required. Light/Medium work

• Exerting up to 25 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Overnight travel may be required. We invite you to learn more about NNR Global Logistics USA Inc. through our businesses and our rich history of growth at www.nnrglobal.com . It is our mission to commit to the promotion and success of our team members. Whether working in our local branch or a corporate role, our teams come from diverse backgrounds, are driven by the ability to deliver results by thinking big and insisting on the highest standards. Join one of our growing teams and help us give our customers the best experience possible! A member of the Nishitetsu Group headquartered in Tokyo, Japan we are a people-centric organization, satisfying in excess of 1 million customers

• every day.

Aligned to our Corporate Philosophy, our mission is to ensure our customers, our employees and anyone engaging with NNR, experience Confidence, Comfort and Enjoyment. NNR Global Logistics Inc. provides a comprehensive benefits package and a work environment that encourages your growth and supports the mutual success of our people and our company. Training is provided throughout the year at all levels of the organization to strengthen our teams and promote additional growth. NNR Global Logistics USA Inc. benefits give you the flexibility and control to choose the benefits that make the most sense for you and your family. Medical, Dental, Vision, RX plans provide "optimal choices for individual and family needs" Wellness benefits "up to $400 annually" 401K Plan "NNR Global Logistics USA Inc. matches 2% of your contributions." Benefits easy access from "App based program" Paid Time Off earned "after 90 days"

Pay:

$70,000.00

• $95,000.

00 per year

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance

Experience:

Logistics:

2 years (Preferred) Ability to

Commute:

Itasca, IL 60143 (Required)

Work Location:

In person