Department Coordinator II

Department Coordinator II University of Louisville - 4.0 Louisville, KY Job Details Full-time 3 days ago Qualifications Meeting minutes Workflow management (operations management method) Executive administrative support Mid-level Medical administrative support Task prioritization Managing executive calendars Associate's degree Travel scheduling 2 years

Full Job Description Department:

Location:

Health Sciences Center Time Type:

Full time

Worker Type:

Regular Job Req ID:

R107998

Minimum Requirements:

Associate's degree and two or more years of related work experience, or an equivalent combination of education and work experience. Grade 2 (Hourly)

Position Description:

The University of Louisville Department of Psychiatry and Behavioral Sciences is seeking a Department Coordinator II who will be an assistant to the Chair. Responsibilities for this staff position include: Proactively maintain the Chair's calendar, prioritize outstanding commitments, and schedule high-level meetings to ensure all deadlines are met. Assist the Chair with a wide range of tasks, including drafting professional correspondence, compiling lecture materials, and preparing research publications. Serve as the primary point of contact for faculty, trainees, and external local, regional, and national organizations where the Chair holds leadership roles. Coordinate complex academic travel arrangements and manage the administrative functions critical to the department's daily operations. Manage the Chair's competing priorities and commitments, ensuring high-level deadlines are met and departmental workflow remains seamless. Provide dedicated administrative support for faculty and departmental meetings, including agenda preparation and precise minute-taking. Compensation will be commensurate to candidate experience. Equal Employment Opportunity The University of Louisville is an Equal Employment Opportunity employer. The University strives to provide equal employment opportunity on the basis of merit and without unlawful discrimination on the basis of race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity or expression, veteran status, marital status, or pregnancy. In accordance with the Rehabilitation Act of 1973 and the Vietnam Era Veteran Readjustment Act of 1974, the University prohibits job discrimination of individuals with disabilities, Vietnam era veterans, qualified special disabled veterans, recently separated veterans, and other protected veterans. The University acknowledges its obligations to ensure affirmative steps are taken to ensure equal employment opportunities for all employees and applicants for employment. It is the policy of the University that no employee or applicant for employment be subject to unlawful discrimination in terms of recruitment, hiring, promotion, contract, contract renewal, tenure, compensation, benefits, and/or working conditions. No employee or applicant for employment is required to endorse or condemn a specific ideology, political viewpoint, or social viewpoint to be eligible for hiring, contract renewal, tenure, or promotion. Consistent with applicable law, demographic information is collected for aggregate reporting requirements. Demographic information provided through this application is not available to hiring managers/committees and is not considered in hiring or employment decisions. Assistance and Accommodations Computers are available for application submission at the Human Resources Department located at 2315 South First Street Walk, Room 02C - Louisville, Kentucky 40292. If you require assistance or accommodation with our online application process, please contact us by email at or by phone 502-852-6258.