Church Administrator

Job summary: The Church Administrator is responsible for managing the day-to-day operations of the church office and facilities, supporting the pastor, and coordinating communications at Faith Presbyterian Church. The ideal candidate is a motivated and highly organized individual who is aligned with the church's mission and values, with strong administration and communications skills.

Key responsibilities:

Office Management Manage daily office operations Manage the operation of the church wi-fi, telephones, and all other office equipment Manage payroll and related HR duties, reporting hours to payroll service Maintain church membership database as directed by the clerk of session and Pastor Maintain organized and up-to-date records (electronic and paper, as appropriate) for church business Communications Serve as first point of contact for church members, visitors, tenants, and vendors via phone, email, and in-person inquiries. Produce the Sunday bulletins and powerpoint, special bulletins, weekly email newsletters, and other publications Regularly maintain and update church website and social media presence Identify opportunities to strengthen the Church's web presence Publicize and promote church programs and events. Maintain and update Faith's electronic sign and seasonal banners Building Administration Maintain the church calendar of events and other activities occurring on church property Oversee facility use: handle reservations and rental contracts by outside groups Issue and recover keys and equipment Update leases annually, or as needed, with support from Finance and Plant and Property committees Maintain adequate office and custodial supplies Coordinate with vendors and contractors for custodial service, maintenance, landscaping, and technical services. Arrange for regular inspections of elevator, boiler, fire extinguishers, range hoods, etc. Identify needed repairs and services through periodic survey of the building and grounds, and report them promptly to the Plant and Property Committee, ensuring a running prioritized list is guiding repair decisions Arrange for emergency repairs, as required Serve as on-site liaison with tenants, responding promptly to building concerns and arranging seasonal transitions as needed (portable A/C installation/removal, etc) Financial Duties - Icon Database and Financial Management system Pay bills, in accordance with policy Compile monthly income/expense records to share with bookkeeper through online filing system Assist Finance Committee with the preparation of the annual budget Volunteer Management - Schedule and organize church volunteers to: Assist with administrative tasks Arrange for coverage of office during your absence Required Qualifications Experience and education: At least 2-5 years administrative or management experience, preferably in a nonprofit or church context. Bachelor's degree preferred.

Technical skills:

Highly proficient in Microsoft Office; familiar with Publisher, Canva or similar design tools; database management; experience with social media curation and WordPress, or willingness to learn. Physical Requirements Able to walk at least two flights of stairs and two city blocks Occasional light lifting and carrying (less than 20lbs) Able to periodically shift between sitting and standing as needed Fine motor skills and vision acuity sufficient to perform tasks on computer and keyboard Interpersonal Skills Exceptional organizational skills, ability to multi-task, and attention to detail. Strong verbal and written communication skills Ability to exercise tact and discretion, especially when handling sensitive or confidential information. Warm, enthusiastic, and welcoming demeanor; enjoys working with volunteers. Reporting structure The Administrator reports to the pastor and is responsible to the session. Annual reviews will be completed by the Human Resources Committee. Compensation and benefits This job is part-time, 25 hours a week, in person, $21-23/hour depending on experience. Faith Presbyterian is an equal-opportunity employer.