Church Administrator

Church Administrator First Presbyterian Church of Durham Durham, NC Job Details Full-time $45,000 - $63,000 a year 1 day ago Benefits Health insurance Paid time off Retirement plan Qualifications Google Workspace Computer literacy Spreadsheets Filing Executive administrative support Administrative experience Newsletters (communication methods) Productivity software Office management Property management Full Job Description Job Summary The Church Administrator, reporting to the Head of Staff, is the lead for all of FPC's administrative operations, thus underpinning FPC's ministries and programs. In the several areas of administrative operations (outlined below) the Church Administrator will meet the position's responsibilities either by their own efforts or by supervising the efforts of others. Responsibilities Set a tone of commitment to the church's mission and programs. Ensure priorities are set, in coordination with the Head of Staff and in line with FPC policies and procedures, and then met for all areas of administrative operations. Manage other administrative staff and sextons. Ensure work plans and reviews, with the work plans reflecting delegation and coordination as appropriate. Serve as a hub of communication and coordination, including for volunteers and community partners. Think forward, e.g., for training and cross training, with special concern for shaping the FPC administrative configuration.

Areas of administrative operations:

1. General day-to-day operations, including Emails, phone messages, and visits, providing responses or referrals Support for ministry and program efforts, including participation in committee meetings and handling administrative tasks for clergy, officers, and committees Equipment and supplies, assuring availability Continuity of operations, providing coverage for absences of other (part-time) administrative staff Documents and files, including membership directory, member database & Automated Church Systems (ACS), Legacy Society list, and policy documents Oversee and control building access: issue keys, entry codes Schedule and manage the use of church buildings and grounds by church and non-church groups. Ensure that proper computer backup is routinely maintained. Coordinating with the Facilities Associate, supervise the work of the sexton and/or contracted janitorial service, ensuring needed work is done efficiently and effectively. In consultation with the Property Committee, establish schedules and procedures for the sexton and/or janitorial service 2. Communications, including Regular weekly and bi-weekly communication (e.g., Worship Bulletin, Newsletter, Email reminders, Website) Special request (e.g., events, celebrations of life, activities) Annual report 3. Facilities, including Maintenance and repair of buildings, grounds, and equipment, including calling proper repair workers, arranging maintenance of major equipment (including computers), negotiating and maintaining leases and maintenance contracts, and maintaining inventories of church property, utility schematics, and operating manuals Energy management and climate control Purchasing agent Church buildings and grounds use, including scheduling use, overseeing access, serving as contact for security and alarms 4. Finance, including Church cash flow, including assistance with the annual FPC budget and preparation for annual audit Pledge and contribution records Employee pay, benefits, etc., including preparing bi-weekly payroll and maintaining personnel files Risk management, including maintaining property and liability insurance and assuring compliance with Federal, state, and local laws and ordinances

Required Education, Experience, and Attributes:

• BS/ BA college degree or equivalent
• Administrative and/or supervisory experience
• Excellent communication skills, both written and oral
• Computer proficiency, including use of Microsoft Word, Excel, and Google workspace
• Ability to prioritize and set boundaries
• Team player, responsive, and flexible
• Demonstrates initiative

Preferred Experience:

• 3-5 years of general administrative, communications, finance, and/or facility experience in church(es) of similar size or non-profit(s) Experience with Automated Church Systems (ACS)

Pay:

$45,000.00 - $63,000.00 per year

Benefits:

Health insurance Paid time off Retirement plan

Work Location:

In person