Administrative Associate

Please see Special Instructions for more details.

PLEASE NOTE

This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the 'Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered. This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. Administrative Associate Working Title Administrative Associate Competency Level Journey Home Department CHSSA Dean's Office - 32100 Primary Purpose of Organizational Unit The CHSSA Academic Resource Center (CHSSA ARC) provides holistic academic advising services to students in our departments, to champion our students as they navigate their collegiate experience. The Administrative Associate will advance the mission of the ARC by providing business services that support the day-to-day operations of the unit and the college. This position is assigned to the

CHSSA ARC

at the University of North Carolina Wilmington. This position supports 1 Director, 2 Coordinators, and 8 Academic Advisors in all administrative functions. College College of Humanities, Social Sciences, and The Arts - 321 College College/School Information University Information The University of North Carolina Wilmington, the state's coastal university, is dedicated to the integration of teaching, mentoring, research and service. Widely acknowledged for its world-class faculty and staff and continuously recognized at a national level for scholarly excellence and affordability, UNCW offers a powerful academic experience that stimulates creative inquiry and critical thinking. A public institution with over 18,000 students, UNCW offers a full range of baccalaureate- and graduate-level programs, as well as doctoral degrees in educational leadership, marine biology, nursing practice and psychology; and many distance learning options, including clinical research, an accelerated RN-to-BSN program, an Executive M.B.A. program structured for working professionals, and the nation's only bachelor's degree program focused on coastal engineering. The university's efforts to advance research and scholarly activities have earned UNCW the elevated designation of "

Doctoral Universities:

High Research Activity" institution (R2 University) by the Carnegie Classification of Institutions of Higher Education. UNCW has been part of the University of North Carolina System since 1969. Location of Workplace Main UNCW Campus Brief Summary of Work for this Position The Administrative Associate will provide comprehensive office support and receptionist duties for the College of Humanities, Social Sciences, and the Arts (CHSSA) and the Academic Resource Center (ARC). This role includes managing the department budget, supporting academic advising, and coordinating various administrative tasks. The position requires excellent communication skills, attention to detail, and the ability to work independently on special projects.

Key Responsibilities:

Manage academic advising assignments and process student information requests. Assign advisors to new and transfer students. Collect and compile student success data. Develop and maintain schedules for advising center activities and events. Oversee the ARC reception area, providing customer service and addressing inquiries. Process purchasing, requisitions, and travel arrangements. Manage departmental budgets. Manage event logistics and execute special projects. Recruit and supervise student workers. Track curricular actions in Curriculum. Maintain and reconcile the departmental budget. Minimum Education and Experience Requirements High school diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work. Preferred education, professional skills and experience Experience with Banner and/or other commonly used higher education software systems Associate or Bachelor degree from an accredited institution. Experience with providing administrative support or office management Ability to learn and quickly utilize new software programs or technology Ability to work independently High level of attention to detail Excellent organization and customer service skills Required Certifications or licensure

N/A FTE 1.0 FTE

(40 hours per week) Months Per Year 12 Months Work Days Monday - Friday Work Hours 8:00 am - 5:00 pm Type of Position Permanent Anticipated Ending Date if Time-Limited Position Number 7429 Job Posting Date 03/26/2026 Posting Close Date 04/09/2026 Number of Openings Single Incumbent Special Notes to Applicants

PLEASE NOTE

: This posting will close at 11:59PM (Eastern time) on the posted closing date. To receive full consideration, please be sure you have fully completed the entire application, including the 'Work History' section before you apply for this position. Applications must be submitted through the online application system to be considered. This position is being recruited at the Journey level. If no applicants apply who meet the required competency and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations. EEO Statement UNCW does not discriminate against any employee or applicant for employment because of his or her race, sex (such as gender, gender identity, marital status, childbirth, and pregnancy), age, color, national origin (including ethnicity), religion, disability, sexual orientation, political affiliation, veteran status, military service member status, genetic information, or relationship to other university constituents - except where sex, age, or ability represent bona fide educational or occupational qualifications or where marital status is a statutorily established eligibility criterion for State funded employee benefit programs. Eligibility for Employment Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. UNC Wilmington participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

External Link to Posting https:

//jobs.uncw.edu/postings/38886 Applicant Documents Required Documents Cover Letter Resume Optional Documents