Administrative Manager and Corporate Services, VP

Administrative Manager and Corporate Services, VP at Career Group Administrative Manager and Corporate Services, VP at Career Group in Union City, New Jersey Posted in 5 days ago.

Type:

full-time

Job Description:

Administrative Manager and Corporate Services, VP A well-established global investment firm is expanding its operational infrastructure and has created a senior leadership role to anchor that effort. With nearly two decades in the industry and a growing headcount across multiple U.S. offices, the firm is looking for a builder

• someone energized by designing systems, professionalizing operations, and leading high-performing teams in a fast-moving environment.

Location:

New York, NY, In office 4 days/week, 1 day remote Compensation & benefits Base salary: $140,000

• 185,000 range (flexibility for exceptional experience) Discretionary annual bonus Fully covered health insurance premiums for individuals, effective from day one 401(k) with 3% employer contribution 15 vacation days (accrued) + 7 sick days + 2 volunteer days What you'll own Lead and develop a large, regional team across multiple U.

S. locations, setting performance standards, coverage models, and career development pathways Design and implement a formal operating model for Administrative Services across the Americas

• defining roles, service boundaries, escalation protocols, and workload allocation frameworks Build the firm's first enterprise-wide corporate travel program from scratch, including policy development, TMC/vendor selection, duty-of-care protocols, and integration with the EA service model Oversee conference services and front-of-house teams, ensuring a consistently excellent experience for internal stakeholders and external guests Establish SOPs, governance structures, and KPIs across administrative support, travel, expenses, and executive operations Serve as a senior operational partner to firm leadership, managing complex escalations and driving change across a geographically distributed organization Own talent lifecycle for the EA community: recruiting, onboarding, coaching, performance management, and long-term succession planning Manage vendor relationships and budgets across administrative services, staffing, and corporate travel What we're looking for 5-10+ years in corporate administration management, executive services, or operational leadership roles 3+ years managing multi-site teams in complex organizations Proven track record designing and implementing enterprise programs•travel, shared services, operational frameworks•from the ground up Deep familiarity with executive-level support standards in financial services or a similarly regulated environment Experience owning or transforming a corporate travel and expense program Comfortable operating with discretion and executive presence in a C-suite-facing capacity Strong process orientation•you build governance and controls, not just manage day-to-day Ability to influence without authority and drive alignment across a matrixed organization Please submit your resume to apply!

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