Coordinator III, Special Programs Finance and Administration

Posting Number:

S06661

P Department:

Enterprise Development Location:

Arlington Work Schedule:

Monday - Friday; 8:00 am - 5:00 pm. A hybrid schedule of two (2) remote days and three (3) in-office days.

Pay Basis:

Monthly Job Summary The Coordinator III, Special Programs Finance and Administration will provide senior-level administrative and staffing support for the Division, including managing and prioritizing calendars for the Vice President and Assistant Vice Presidents. The position oversees program staffing processes, supervises administrative staff, and manages timekeeping, personnel actions, and confidential records in alignment with employment and funding requirements. It also serves as a key liaison to university departments and external partners, supports divisional projects, and delivers responsive customer service to hiring managers and leadership. Essential Duties and Responsibilities Manages division staffing strategies and objectives in support of business goals and client contracts. Coordinates job posting, recruitment, hiring, transfer, etc. Recommending and coordinating with UTA TCE appropriate job titles, employment categories, pay schedules, and specific grant, contract, and/or work requirements to the staffing processes. Manage calendars of the Vice President and Assistant Vice Presidents of EEC, exercising sound judgment in prioritizing competing demands, resolving scheduling conflicts, and ensuring seamless coordination of executive commitments. Interact with other university departments and external entities while managing program requirements. Supervises administrative assistant(s) including recruitment, selection training and performance management. Manages timekeeping, leaves, access, and other personnel/vendor actions for assigned programs. Troubleshoots and resolves discrepancies. Organizes and maintains work-related data with appropriate accessibility and confidentiality. Generate reports as assigned. Keeps VP, AVPs, and team members informed of progress and problems. Coordinates other projects and administrative functions for the Division. Minimum Qualifications Bachelor's degree and five (5) years related experience, including at least one (1) year of supervisory experience or an equivalent mix of education and relevant experience in similar role. Proficiency in the specific essential duties and responsibilities listed above. Preferred Qualifications Related certifications or other continuing education. Experience with grant/contract-funded positions. Work experience in higher education, continuing education, environmental, healthcare, and/or safety industries. Knowledge, Skills and Abilities Effecting personnel actions and managing personnel data electronically (i.e., using PeopleSoft, SAP, or similar ERP system). Excellent verbal, written, and quantitative skills. Strong Excel skills.

Benefits Eligible:

Yes Benefits at UTA We are proud to offer a comprehensive benefits package to all our employees at the University.

https:

//www.uta.edu/hr/employee-benefits To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link: https://resources.uta.edu/hr/services/records/compensation-tools.php CBC Requirement It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University. This position may have access to critical infrastructure as defined by Section 113.001(2) of the Texas Business and Commerce Code. If so, to be hired for and continue to be employed in this position you must maintain the security or integrity of the infrastructure as set forth in Texas Executive Order GA-48. By assuming this position, and if you have access to critical infrastructure , you authorize the University to conduct routine background checks. EEO Statement It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy. University Information The University of Texas at Arlington (UTA) is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. As a comprehensive teaching, research, and public service institution, UTA is dedicated to the advancement of knowledge through scholarship and creative work. With an enrollment of more than 42,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 "Very High Research Activity" institution and nationally recognized for its commitment to student success and service. It ranks No. 5 in Military Times' "Best for

Vets:

Colleges" and is the top university in North Texas for its graduates' salaries (The Wall Street Journal). UTA is designated as both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution and is No. 6 for undergraduate ethnic diversity in the United States (U.S. News & World Report, 2023). With a global alumni network of approximately 280,000 - including leaders at many of the 24 Fortune 500 companies headquartered in North Texas - UTA contributes an estimated $29 billion annually to the Texas economy. UTA is expanding its regional footprint by building a regional campus, called UTA West, in Parker County on the far west side of Fort Worth. It is scheduled to open in fall 2028. This initiative aligns with the university's strategic growth and commitment to serving the broader community. Furthermore, UTA has launched the

RISE 100

initiative, aiming to recruit 100 new tenure-system faculty to strengthen its research enterprise and leadership in key academic areas.

Learn more at https:

//www.uta.edu/administration/president/strategic-plan/rise100 . This is an exciting time to join UTA and contribute to its bold vision for the future. ADA Accommodations The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to 817-272-5554 or email ADADocs@uta.edu .

Number of Vacancies:

1

Minimum Number of References Required:

3

Maximum Number of References Accepted:

3 Special Instructions to Applicants Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2)

Education:

school name, degree type, and major.