Administrative Coordinator

Description We are looking for a Contract Administrative Coordinator to support housing stability services for clients in Tucson, Arizona. This role focuses on helping individuals navigate short-term and long-term housing options through coordinated planning, community partnerships, and consistent follow-through. The position combines administrative organization with direct client support, requiring strong communication, careful documentation, and the ability to manage multiple priorities in a service-oriented environment.

Responsibilities:

• Evaluate each client's housing situation and create practical action plans designed to promote stable living arrangements.
• Arrange short-term lodging solutions by working with shelters, housing providers, and hospitality partners to address urgent placement needs.
• Guide clients through eligibility-based housing assistance applications and help them access appropriate support programs.
• Partner with case management and employment teams to identify sustainable housing options that align with each client's financial circumstances.
• Refer individuals to transitional living resources and assist with applications for vouchers, public housing, or other rental support opportunities.
• Coordinate housing outcomes that prioritize safety, affordability, accessibility, and suitable living conditions whenever possible.
• Provide transportation support for housing-related meetings and appointments, using reliable travel methods across the service area as needed.
• Build and maintain productive relationships with landlords and property managers to expand housing opportunities and address home-related concerns.
• Maintain accurate case documentation, complete required records on time, and support service compliance standards.
• Offer guidance to support staff, volunteers, or interns when needed to help daily activities run effectively. Requirements
• Experience in administrative support, client coordination, or a related service-based position.
• Ability to manage scheduling, documentation, and data entry with strong attention to detail.
• Proficiency with Microsoft Word and Microsoft Excel for tracking information and preparing records.
• Comfortable handling inbound calls and communicating professionally with clients, community partners, and internal teams.
• Strong organizational skills with the ability to balance multiple tasks and changing priorities.
• Valid driver's license, access to an insured personal vehicle, or ability to use public transportation for local travel.
• Ability to maintain clear, timely, and accurate case notes in accordance with program requirements.

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