Legal Billing Manager

We are looking for a detail-oriented Legal Billing Manager to oversee billing and core office accounting functions for a boutique law firm in San Jose, California. This position combines financial coordination with day-to-day administrative support, helping ensure accurate invoicing, timely payments, and organized office operations. The ideal candidate brings experience with legal billing platforms and accounting software, along with a proactive approach to managing essential back-office processes.

Responsibilities:

• Manage attorney billing activities by preparing, reviewing, and submitting accurate client invoices using legal billing and accounting systems.
• Oversee incoming and outgoing payments, ensuring receivables are tracked properly and vendor obligations are processed on schedule.
• Maintain financial records in platforms such as Clio and QuickBooks, reconciling information and addressing discrepancies as needed.
• Support office operations by coordinating administrative tasks, handling document scanning, and keeping records organized and accessible.
• Administer mailroom-related duties, including sorting and distributing correspondence and monitoring time-sensitive deliveries.
• Monitor office supply levels, place orders as needed, and help maintain an efficient workplace environment.
• Arrange conference call logistics and provide general administrative coordination to support daily business needs.
• Collaborate with internal stakeholders to improve billing accuracy, streamline workflows, and support related process updates where applicable.