Job Description
Description
POSITION SUMMARY
The Senior Administrative Coordinator serves as a key operational and administrative partner within the School of Theology and Ministry, providing high-level support to the Dean, Undergraduate Chair, and Graduate Directors. This position coordinates a wide range of academic, administrative, and student-facing functions that advance the mission of the School and support the success of its students, faculty, academic programs, university partners, and external constituents. The Senior Administrative Coordinator plays a critical role in ensuring the effective day-to-day operations of the School and reports directly to the Dean. POSITION DETAILS
Basic Operations Office & Executive Support:
Manages day-to-day operations of the STM suite, including reception, correspondence, supplies, equipment upkeep, and calendar/travel management for the Dean. Academic Operations:
Assists faculty leadership with course scheduling, syllabus archiving, catalog updates, the maintenance of confidential faculty files, and monitoring textbook adoptions as needed. Financial Administration:
Supports budget management by processing and tracking expenditures, purchase orders, and invoices. Project and Personnel Support Project & Strategy Support:
Contributes to the implementation and monitoring of STM's strategic goals, work plans, and school initiatives. Personnel:
Assists academic leadership with resident and adjunct faculty hiring processes and monitoring instructional loads; directly hires, trains, and supervises student employees. Stakeholder Engagement & Communications Liaison & Communications:
Serves as the primary point of contact for internal and external constituencies; coordinates with Student Services and Student Success to address student-related matters, as well as alumni relations and various university teams and committees. Event & Meeting Coordination:
Manages STM events and organizes and documents meetings. Marketing Support:
Curates and provides content for university marketing, social media, promotional materials, and web microsites. Other Stakeholder Support:
Provides basic administrative support to clubs, volunteer boards, and committees connected to STM. Compliance & Professional Development Risk & Compliance:
Identifies operational risks, collaborates on risk reduction strategies, and performs other duties as assigned to maintain organizational standards. Development:
Participates in the VU Provost's Program Coordinator/Administrative Coordinator development and coordination meetings. Other duties as assigned, including mandatory participation in annual commencement ceremonies. SKILLS & QUALIFICATIONS
Required Bachelor's degree and 3-5 years of progressively responsible administrative support experience. Exceptional office management skills, including project management, time management, and the ability to manage multiple priorities simultaneously. Excellent written and verbal communication skills, including strong writing, editing, proofreading, and organizational abilities. Strong interpersonal skills with a highly professional demeanor and the ability to effectively interact with internal and external stakeholders. Ability to work both collaboratively and independently, exercising sound judgment and prioritizing competing responsibilities. Ability to handle sensitive situations, respond to concerns professionally, and assist in conflict resolution. Proficiency in Microsoft Office applications and the ability to learn and effectively utilize university systems and technology platforms. Budget review, reconciliation, and financial record-keeping skills. Demonstrated ability to maintain confidentiality and appropriately handle sensitive information, records, and financial data. Flexibility and adaptability in responding to changing priorities, needs, and responsibilities. Knowledge of, commitment to, and ability to support the mission and values of Vanguard University. Preferred More than 5 years of progressively responsible administrative support experience, preferably in higher education or a complex organizational environment. Experience supporting senior leaders, executives, or academic administrators. Experience with student information systems (SIS), learning management systems (LMS), or similar enterprise software platforms. Experience with budget planning, financial reporting, and administrative operations in a higher education setting. Familiarity with academic administration, faculty processes, governance structures, or university operations. SALARY This is a non-exempt, full-time, benefit-eligable position. Expected Pay Range:
$27.00 - $31.00 per hour Placement within the salary range is commensurate upon education and experience. Posted salary range reflects anticipated hiring scale for the position. Vanguard University also offers a very competitive and generous benefits package. EOE Statement Vanguard University is committed to ensure that all candidates have an equitable opportunity to apply for and participate in the selection process. As a university, we hold firm to the application of the reasonable accommodation process in accordance with the Americans with Disabilities Act of 1990. If you require an accommodation because of a disability in order to participate in any phase of the application process, or if you would like to request this information in an alternative format, please call Ken Bott, Sr. Director of Human Resources, at 714-662-5287. Vanguard University is an equal opportunity employer and prohibits discrimination or harassment of any kind against individuals of race, color, national origin, disability, pregnancy or any other characteristic outlined by federal, state, and local laws. Where permitted by law and in relation to the school's heritage and mission, Vanguard does exercise religious preference throughout the University and therefore employs individuals who are compatible with the institution, mission and statement of faith. This applies to all employment practices within the university. Vanguard is committed to a hiring process that is based on candidate's qualifications, merit, and operational needs of the university. Category Administrative - Academic Full-Time/Part-Time Full-Time Exempt/Non-Exempt Non-Exempt This position is currently accepting applications.
