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Administrative Coordinator
Job
Robert Half
Del Mar, CA (In Person)
Full-Time
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Job Description
We are looking for an experienced Administrative Coordinator to support front-desk operations and day-to-day office administration for a financial services firm in California. This is a contract-to-permanent opportunity that is fully onsite, offering the chance to contribute to a detail-oriented, client-focused environment while supporting both internal teams and a high-touch service model. The role is ideal for someone who brings strong organizational skills, a dependable work ethic, and a welcoming communication style to every interaction.
Responsibilities:
- Welcome visitors and manage front-desk activities, ensuring a courteous and detail-oriented experience for clients, guests, and staff.
- Handle incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay messages accurately.
- Maintain organized physical and digital records, including filing, scanning, archiving, and responding to document retrieval requests.
- Coordinate everyday office support tasks such as distributing supplies, replenishing inventory, and processing incoming and outgoing mail and shipments.
- Assist with preparation for meetings by arranging rooms, organizing materials, and supporting setup and cleanup needs.
- Provide administrative support for recurring projects, including printed materials, year-end recordkeeping, and additional assignments as business needs arise.
- Help coordinate team meal orders and assist with occasional office or facilities-related requests.
- Collaborate with other administrative team members to provide coverage and maintain smooth daily operations across the office.