Administrative Coordinator

Description About the

Role:

Robert Half is seeking a detail-oriented and highly organized Administrative Coordinator on behalf of our nonprofit client in Poway, California. This opportunity supports a mission-driven organization focused on workforce development. The Administrative Coordinator will play a vital role in ensuring day-to-day operations run smoothly by managing schedules, maintaining accurate records, and facilitating communication across program participants and stakeholders. This is an excellent opportunity for someone who thrives in a fast-paced, service-oriented environment and is passionate about supporting programs that make a meaningful community impact.

Key Responsibilities:

+ Maintain accurate daily attendance records for apprenticeship program participants + Coordinate and manage enrollment schedules, ensuring deadlines and program timelines are met + Serve as the primary point of contact for instructors, students, and external stakeholders, ensuring clear and consistent communication + Respond to inquiries in a professional and timely manner, delivering excellent customer service + Perform high-volume administrative tasks with strong attention to detail and accuracy + Manage calendars and scheduling logistics to support program operations + Answer and route incoming calls, providing accurate information as needed + Partner with internal team members to resolve scheduling conflicts and administrative challenges

Requirements Qualifications:

+ 2+ years of administrative, program coordination, or customer service experience (nonprofit or education setting preferred) + Strong organizational and multitasking skills with high attention to detail + Excellent written and verbal communication skills + Proficiency in Microsoft Office Suite and calendar management tools + Ability to handle repetitive tasks with consistency and accuracy + Professional, proactive, and team-oriented mindset TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .