Administrative Coordinator

Description We are looking for an organized and detail-oriented Administrative Coordinator to join our team in San Jose, California. In this long-term contract role, you will play a key part in ensuring smooth administrative operations for various projects. This position requires excellent multitasking abilities, strong communication skills, and a proactive approach to problem-solving.

Responsibilities:

• Prepare, distribute, and maintain records of subcontractor documents, including subcontracts, change orders, and purchase orders.
• Verify and update project data to ensure accuracy and timely processing of information.
• Coordinate the ordering and distribution of project drawings to relevant stakeholders.
• Request, review, and log subcontractor certificates of insurance for compliance.
• Compile and distribute comprehensive project closeout packages for clients.
• Collaborate with the accounting team to maintain accurate records within Sage systems.
• Handle additional administrative tasks as required, adapting to evolving office needs. Requirements
• Minimum of 1 year of experience in an administrative or coordination role.
• Proficiency in administrative assistance tasks, including document management and scheduling.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Experience with answering inbound calls and managing calendars.
• Familiarity with home health processes or similar environments is a plus.
• Excellent attention to detail and ability to maintain accurate records.
• Strong communication and interpersonal skills for effective collaboration.
• Basic knowledge of Sage or similar accounting software is beneficial.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .