Admin Coordinator

Job Title:

Admin Coordinator Location:

Thousand Oaks, California (On-site)

Job Summary:

We are seeking an experienced professional to manage complex administrative functions, supporting senior executive staff within a highly dynamic environment. Our team values proactive organization, prompt facilitation, and effective communication to drive seamless operations and support high-level management objectives.

Responsibilities:

Oversee and optimize multiple complex calendars for executive staff, ensuring efficient use of time and resolution of scheduling conflicts. Coordinate domestic and international travel arrangements, including registrations, meetings, and event planning, alongside timely expense processing. Lead large onsite and offsite meeting logistics, including catering orders and coordination with external partners and vendors. Independently compose, edit, and manage correspondence, support special projects and administrative initiatives across senior leadership.

Required:

Prior higher-level administrative support experience, including experience supporting senior staff and executives. Strong proficiency with MS Teams, Outlook, Word, Excel, PowerPoint, and documented experience using Concur for travel and expense facilitation. Previous experience supporting multiple individuals within a comparable environment, immediate availability and proven ability to work independently. Prior experience working with the client company and comfort managing large meetings, complex schedules, and catering logistics.

About SSI People:

With over 26 years of industry experience, SSi People has built its reputation and expertise on putting people first. Everything we do works toward delivering exceptional experience for our consultants, our clients, and our internal team. Through a genuine commitment to people in everything we do. We have developed refined processes and a stellar internal team to deliver talent quickly. More importantly, we focus on building long-term relationships, not transactions. Putting people first is just what we do well. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from SSi People and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy here: SSi People Privacy Policy