Administrative Coordinator

Administrative Coordinator at AppleOne Employment Services Administrative Coordinator at AppleOne Employment Services in Arvada, Colorado Posted in 3 days ago.

Type:

full-time

Job Description:

We are seeking a highly organized and detail-oriented Administrative Assistant to support a fast-paced commercial property operations team. This role is ideal for someone who thrives in a dynamic environment, enjoys juggling multiple priorities, and takes pride in keeping operations running smoothly.

What You'll Do:

Support day-to-day office and property management operations Review invoices and assist with billing and tenant chargebacks Coordinate and track service calls and work orders from start to finish Dispatch vendors or internal engineers and ensure timely completion of work Communicate updates to tenants, vendors, and internal stakeholders throughout the work order process Assist with vendor requests, contracts, invoices, and third-party management follow-up across multiple properties Review security reports, video footage, and third-party reports for irregularities Support lease activity by requesting work orders for new leases, renewals, and relocations Prepare vacancy reports, financial reports, and property-related spreadsheets Issue tenant notices and support property communications Assist with RFPs and special projects as requested Support sustainability and compliance reporting, including Energy Star reporting

What We're Looking For:

Strong administrative experience, preferably in property management, real estate, or facilities environments Proficiency with Microsoft Office (Excel, Word, Outlook) Experience with Yardi Voyager is a plus Experience with computerized phone systems is a plus Exceptional attention to detail and follow-through Strong written and verbal communication skills Ability to manage multiple priorities in a fast-paced environment Quick learner with a proactive, problem-solving mindset Why Apply? Join a collaborative and professional team Gain experience supporting commercial property operations Opportunity to work in a high-impact role with diverse responsibilities Great opportunity for someone looking to grow within property management or operations If you're organized, resourceful, and enjoy being the go-to person who keeps everything on track, we'd love to hear from you.