Administrative Coordinator

Administrative Coordinator We are looking for a highly organized Administrative Coordinator to support executive operations in Englewood, Colorado. This is a Contract position suited for an experienced, detail-oriented individual who can manage competing priorities, maintain discretion, and communicate effectively with stakeholders across the organization. The role blends executive-level administrative support with project coordination, helping keep schedules, meetings, communications, and office activities running smoothly.

Responsibilities:

• Oversee a complex executive calendar, balancing meetings and priorities to create an efficient daily schedule.
• Arrange meetings, prepare logistics, and participate when needed to capture notes and document next steps.
• Track follow-up items after meetings and help drive timely completion of assigned actions.
• Draft, review, and distribute clear correspondence and other written communications on behalf of leadership.
• Reconcile corporate card expenses and assist with routine administrative reporting and documentation.
• Coordinate travel plans, including itineraries and related scheduling details.
• Provide broad office support for the Office of the President, contributing wherever administrative needs arise.
• Welcome visitors and respond to walk-in inquiries with sound judgment.
• Assist with proofreading formal documents, including institutional materials, to ensure accuracy and clarity.