Administrative Assistant to the Coordinator of Post Secondary Learning

Administrative Assistant to the Coordinator of Post Secondary Learning Littleton, CO Job Details Full-time $26.51 an hour 1 day ago Benefits Continuing education credits 457(b) Disability insurance Health insurance Dental insurance Employee assistance program Vision insurance 403(b) Qualifications Meeting minutes Accounting systems Computer operation Google Workspace Grant management Financial data reconciliation Financial transaction processing Student record keeping Greeting customers CDIP Filing Data reporting Executive administrative support English Purchase order management High school diploma or GED Computer hardware Financial record maintenance Human resources Data entry Trade school Contracts Transportation planning Typing Clerical experience Productivity software Appointment scheduling Phone call management Travel scheduling 2 years Procurement management Communication skills Editing Entry level

Full Job Description JobID:

13537

Position Type:

ESC Classified/Admin Asst. to Coord. of

Post Secondary Learning Date Posted:

3/23/2026

Location:

Education Service Center Closing Date:

04/06/2026 "Littleton Public Schools - Big enough to serve you; small enough to know you." Littleton Public Schools (LPS) is a premier school district located a few miles south of downtown Denver. With approximately 13,000 students, LPS offers a comprehensive education from preschool through Grade 12 at ten elementary schools, four middle schools, three high schools, several alternative programs, a central preschool, and two charter schools. We welcome your interest to join our family and support our 100

Percent Goal:

graduating 100 percent of LPS students prepared for meaningful postsecondary opportunities. With a history of close community ties and consistent support from our residents, LPS is not just a place to work but a destination for exceptional individuals to establish career long roots, develop professionally, and make meaningful contributions for our students. You belong here! Position Responsible for assisting and supporting the Coordinator Post Secondary Learning including performing administrative, receptionist, accounting and organizational tasks as needed. Represent Littleton Public Schools in a positive, professional and informative manner. Keep privileged and sensitive information in strict confidence. Essential Duties Perform secretarial tasks including scheduling appointments and meetings answering phones, processing incoming and outgoing correspondence, greeting and directing visitors, maintaining records and files, coping and faxing, preparing and editing correspondence, distributing minutes of meetings, developing and maintaining databases, creating and submitting AEA's, ordering and delivering Concurrent Enrollment CE and Career and Technical Education CTE materials and equipment. Perform registration tasks for CE and CTE, including calling students/parents/guardians to support the registration process. Make school visits to meet with students to get them registered and follow-up with LPS families. Manage the collection of CE Agreement and Promissory Notes each semester. Utilize district/department databases, including retrieving and entering information in the Infinite Campus student database; that tracks CE and CTE status, demographics, assessment center, academic planners, CDIP and more in Infinite Campus; and maintain the program and staff information. Prepare purchase orders, check requests, requisitions, receipt purchase orders, bids, journal entries and procurement card purchases for CE and CTE, teachers, and facilitators using Business + computerized accounting system. Perform weekly/monthly financial tasks, including reconciling account balances, grants; researching and following-up on any discrepancies; compiling timesheets for payroll; maintaining financial data for year-end grant reporting; processing tuition payments to colleges for concurrent enrollment classes; billing districts at semester end for CTE classes and serve as account coordinator for procurement cards. Plan, schedule, and organize meetings for CE and CTE, staff, business/community members, and parents, including preparing rooms, ordering food, creating agendas and arranging for supplies. Make hotel, airfare, and transportation arrangements for CE and CTE, staff, student organizations, and guest speakers to attend conferences and workshops. Compile data for year-end grant reports; assist in the preparation of reports requested by the District, and Colorado Department of Education (CDE), collect and enter data for October 1 student report for the Colorado Department of Education (CDE) for CE and CTE programs. Process financial transactions for student CE courses for fall, spring and summer semesters. Collect and organize contracts (MOUs) with signatures and timelines for renewal. Assist in preparing Human Resources paperwork and maintain information on prospective applicants; creating and submitting AEA's. Provide assessment support (order materials, etc.). Assist in the grant process, including providing support to the grant process and submitting vouchers for reimbursement as well as barcoding material/equipment. Compile time certification for grant employees. Performance of all other duties as may be assigned by the Coordinator of Concurrent Enrollment and CTE or the Director of Learning & Teaching. Directly CTE related Career and Technical Act data gathering and reporting Assisting with administration of the CTE and Vocational Education Budget Assisting with administration of the purchase process for CTE and Vocational Education programs Assisting with the administration of the Career Development Incentive Program data gathering and reporting and budget

CDIP CTE

Program Status admin support, data gathering and reporting ACTS, programming admin support, registrar, bookkeeping CTSO support for all schools Perkins Plan support data gathering and reporting VE-135 and VE-130 data gathering and reporting CTE Student Enrollment data gathering and reporting Education High school diploma or equivalent, plus specialized courses in business, secretarial training or related field. Criminal background check required for hire. Experience Two to five years of experience in a general secretarial position. Experience in an educational setting Knowledge, Skills and Abilities Oral and written communication skills; English language skills. Interpersonal relations skills; Customer service and public relations skills; Ability to diffuse and manage volatile and stressful situations. Personal computer and keyboarding skills; Advanced computer hardware and software skills; Operating knowledge of and experience with Microsoft Office and Google. Operating knowledge of and experience with general office equipment, including telephones, copier, fax machine, etc. Knowledge of operating, installing, supporting and maintaining PCs and associated application software preferred at hire. Critical thinking and problem solving skills. Ability to maintain confidentiality in all aspects of the job. Ability to manage multiple tasks with frequent interruptions; Ability to manage multiple priorities. Speaks to students, parents, colleagues, and community with respect and dignity. Uses team concepts to plan, problem solve, and share space, equipment, resources, and knowledge with coworkers; supports the ideas, efforts, and accomplishments of others. Recognizes opportunities for improvement and/or implements improved methods within the limits of authority; adapts to changes in responsibilities and work schedule with a positive attitude. Dresses appropriately for work requirements Starting salary is Grade 8, $26.51

Work Calendar:

253 days, 40 hours/week Job starting July 1, 2026 BENEFIT

INFORMATION

: Littleton Public Schools offers several competitive and comprehensive benefit packages to employees. Fringe benefits include medical, dental, vision, life and disability insurance; employee assistance program; 403(b), 401(k), and 457(b) retirement savings plans; and various leave and professional development programs. Additionally as a public employer, LPS participates in the Public Employees Retirement Association (PERA). For more information about additional benefits or compensation options by employee group, please click here.