Administrative Support & Office Management Coordinator

Position Summary Upper Albany Main Street (UAMS) is seeking a highly organized and dependable Administrative Support & Office Management Coordinator to support daily operations, administrative systems, and office management functions during a period of organizational growth and facility expansion. This role is critical to supporting the operational infrastructure of UAMS as the organization expands its programs, community partnerships, and facility capacity. This position helps to ensure smooth day-to-day operations while contributing to the successful transition and management of expanded office and training spaces that support entrepreneurship, workforce development, and economic mobility initiatives. The ideal candidate is detail-oriented, customer-service focused, adaptable, and capable of managing multiple priorities in a fast-paced environment. This position is 100% grant funded. Key Responsibilities Administrative Support Provide day-to-day administrative support to leadership and staff Assist with office communications including phone calls, emails, mail distribution, and visitor reception Coordinate calendars, meetings, appointments, and event logistics Maintain organized digital and physical filing systems Support data entry, recordkeeping, and document management processes Assist with procurement, supply ordering, equipment, and vendor coordination Maintain confidentiality of organizational and client information Office Management Oversee office operations to ensure an efficient and professional work environment Coordinate maintenance requests and troubleshoot basic operational issues Support implementation of office systems, procedures, and workflow improvements Assist with onboarding logistics for staff, interns, consultants, and volunteers Coordinate meeting room scheduling and office space utilization Support compliance with organizational policies and operational procedures Relocation & Facilities Coordination Assist leadership with coordination of office relocation activities Assist with coordinate moving schedules, vendor communication, and logistics for furniture, equipment, and supplies Track relocation timelines, inventories, and setup checklists Support coordination of IT setup, workstation preparation, and office configuration needs Assist with facility readiness including signage, security access, furniture installation, and operational setup Assist with coordinate communication with contractors, building management, and service providers as needed Help ensure office spaces are organized, functional, and aligned with program operations Program & Community Support Provide administrative support for workshops, meetings, trainings, and community events Assist with participant sign-in, registration, scheduling, and follow-up communications Assist with preparation of materials for funders, partners, and community stakeholders Assist with maintaining professional relationships with businesses, residents, vendors, and institutional partners Qualifications Associate's degree or equivalent professional experience preferred Administrative, office management, or operations experience preferred Strong organizational and multitasking skills Excellent written and verbal communication skills Strong customer service and interpersonal skills Ability to manage multiple priorities and meet deadlines Proficiency in Microsoft Office Suite and cloud-based systems Experience with document management systems, and office technology Ability to work independently and collaboratively within a team environment Experience supporting office relocation, facilities coordination, or operational transitions preferred Work Environment Office and community-based work environment May require occasional lifting, moving supplies, or assisting with office setup activities Occasional evening or weekend support for meetings, events, or relocation activities may be required

Pay:

$20.00 per hour

Work Location:

In person