Administrative Assistant/Coordinator - Onsite in Miami (contract)

Administrative Assistant/Coordinator - Onsite in Miami (contract) Hilton - 4.0 Miami, FL Job Details Contract 22 hours ago Qualifications Organizing events Meeting minutes Employee onboarding Expense management Content editing Executive administrative support Mid-level Bachelor's degree in business administration Personnel records management Key Performance Indicators Bachelor's degree Human Resource Management Data entry Business Administration Technical troubleshooting support Managing executive calendars Human Resources 1 year Employee engagement Onboarding process management Business Travel scheduling Communication skills File organization Time management Full Job Description Please note that this is a contract role providing services to Hilton through Talent Solutions. If you are selected for this role, you will be employed by Talent Solutions and will not be an employee of Hilton. Contract workers are not employees of Hilton or any of its subsidiaries, nor will they be eligible for Hilton benefits. •Role is onsite 5 days/week in our Miami, FL office at 5201 Waterford District Dr Suite 600 Miami, FL 33126•

Job Summary:

We are seeking a highly organized and proactive professional to provide comprehensive administrative and coordination support to the Vice President of Human Resources. This role is ideal for a candidate who is passionate about Human Resources, thrives in a fast-paced environment, and enjoys contributing to a positive workplace culture. The ideal candidate will bring strong communication skills, exceptional attention to detail, and a collaborative spirit to help drive HR initiatives and ensure the smooth day-to-day operations of the HR function.

Responsibilities:

Manage the VPHR's calendar, schedule meetings, and coordinate travel arrangements Serve as the primary point of contact for internal and external communications Track and process expense reports for the VPHR Prepare, edit, and distribute documents, reports, and presentations Coordinate meetings, including agenda preparation, minute-taking, and follow-ups Assist with planning and execution of HR projects and initiatives Maintain and update HR databases and employee records Coordinate HR-related events such as trainings, workshops, and team-building activities Handle sensitive information with a high level of confidentiality Support onboarding and offboarding processes as needed Assist with employee engagement initiatives and workplace culture efforts Track and report on key HR metrics and performance indicators

Skills:

Strong written and verbal communication Excellent organization and time management High attention to detail and accuracy Problem-solving and adaptability Strong interpersonal skills with empathy and professionalism Ability to maintain confidentiality Team-oriented with the ability to support HR initiatives Calendar and email management Document formatting and file management Data entry and record maintenance Experience with video conferencing tools Basic IT troubleshooting and technical adaptability

Qualifications:

1 to 3 years of experience in an HR-related role such as Administrative Assistant, Coordinator, or Generalist Bachelor's degree in Business Administration, Human Resources, or a related field preferred This is a truly exciting opportunity for a motivated HR professional to work closely with senior leadership and make a meaningful impact on the employee experience. You will gain valuable exposure to a wide range of HR functions within a dynamic and inclusive environment, while building your professional skills and growing your career in Human Resources.