Office Administrative Coordinator

Monday- Friday, 8:00am- 5:00pm This Administrative position provides comprehensive administrative, operational, and reception support to ensure the efficient daily operations of the Center. The role requires strong organizational skills, attention to detail, professionalism, and the ability to manage multiple priorities in a fast-paced environment. Essential Duties and Responsibilities Provide front desk and reception support by covering reception duties during lunch breaks, outage and other coverage needs. Assist with lobby and reception operations during high-volume periods to ensure efficient workflow and excellent customer service. Coordinate, organize, and maintain records related to in-kind donations, including intake tracking and inventory management. Coordinate food orders and event logistics for meetings, trainings, staff gatherings, and special events as requested. Maintain a welcoming and professional office environment by decorating the center for holidays, seasonal events, and special occasions. Coordinate and manage holiday (Christmas) in-kind donation programs and other agency donation initiatives, including intake, organization, distribution, and tracking of donated items. Assist with planning, organizing, and preparing Children's Christmas Parties Maintain and update inventory tracking systems for office supplies, building supplies, and travel-related materials. Process and coordinate purchasing of approved office, operational, and personnel-related items in accordance with organizational procedures. Manage inventory and ordering office, kitchen, and janitorial supplies to ensure adequate stock. Verifying all inventory is stocked throughout the building daily. Coordinate travel arrangements, training registrations and renewals certification upon approval. Review and verify monthly staff travel documentation for accuracy, completeness, and compliance with organizational requirements. Maintain and regularly update the Furniture Inventory. Provide administrative support to the Human Resources Manager and assist with special projects and additional duties as assigned. Qualifications Level II Background check High school diploma or equivalent required Three (3) to five (5) years of administrative experience preferred. Previous experience in administrative support, office coordination, reception, or customer service preferred. Strong organizational, multitasking, and time management skills. Excellent verbal and written communication skills. Proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and Teams. Ability to maintain confidentiality and exercise professionalism in all interactions. Strong attention to detail and ability to work independently while managing multiple priorities. Ability to lift, organize, and transport office or donation-related materials as needed.

Background Screening Notice:

This position requires screening through the Care Provider Background Screening Clearinghouse. Applicants may review the required information at: https://info.flclearinghouse.com About Us We seek to heal and prevent the trauma of childhood abuse and neglect by providing advocacy, child-friendly therapies, and a safe environment where kids feel seen, heard, and understood. Every day, our team works to restore lost innocence, provide hope, and make a difference in all the lives we touch. Our vision is powerful and unwavering: to one-day end child abuse and neglect. We remain an essential part of our community by providing a child-friendly advocacy model, raising awareness, and educating children on how to protect themselves. We believe in creating a better future by healing hearts today. Our Values We lead with love, act with courage, and celebrate the moments big and small that matter most. Lead with love Care with all your senses Be brave. Others will follow. Focus on the future Splash in puddles Eat dinner family-style Celebrate the little things Know your facts These are not just words: they guide our work, shape our culture, and inspire the way we care for every child and family who walks through our doors. Why Join Us? If you are looking for a purpose driven career where your skills directly contribute to healing, protection, and empowerment for children, we want to hear from you. We are seeking passionate, dedicated individuals ready to make an impact and grow with an organization that leads with heart. Equal Opportunity Statement We are proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Pay:

$37,500.00 - $40,000.00 per year

Benefits:

401(k) 401(k) matching Employee assistance program Health insurance Paid time off

Work Location:

In person