Police Budget Administrator

This is highly responsible professional, administrative and supervisory work within the Police Department for the purpose of facilitating the daily operations and attaining departmental goals and objectives. An employee in this class performs work involving the management of the Police Department's fiscal matters including budget preparation, purchasing and monitoring budgetary accounts, including grants. This position will also be assigned special projects by the administrative staff and works closely with department directors. Work requires independent judgment to determine courses of action, ability to develop and articulate presentations of facts and support conclusions and recommendations. Supervision is received from a professional superior who reviews work through review of completed projects, and execution and effectiveness of supervisory responsibilities. Supervises and coordinates all activities related to the maintenance of the building; Supervises a moderate number of civilian employees: Grants Writer; and Temporary Contract employees. Evaluates intra-departmental work programs to ascertain efficiency levels, compliance with priority schedules, accomplishment of work programs; Conducts necessary studies, analyzes and resolves administrative problems through methods and procedures for improvement; Prepares, reviews, and computes the annual departmental budget based on prior fiscal operating expenses and budget; initiate any authorized changes, foreseeable increases and new requests and submit for administrative review; Analyzes monthly operating funds statements for inconsistencies in account balances; review with administrators' information relating to over-expended or potential problem accounts, and follows up to ensure that appropriate action is taken to maintain control of budget funds. Controls purchasing process and verifies invoices on received supplies; Processes financial documents to ensure compliance with departmental budget and other City policies; Seeks approval and funding for requests for unbudgeted items; Prepares LETF and Equitable Sharing (Justice and Treasury) Council requests and tracks expenditures; Analyzes the departmental expenditures to estimate the year-end condition; Represents the division head with full authority when required; Meets with public officials and civic groups to explain various projects and work programs.

ADDITIONAL EXAMPLES OF WORK PERFORMED

Assists in setting long-range goals for the department relating to financial and informational data processing needs and technology; Provides answers to inquiries from the general public, department administrators, City employees, or other individuals requesting assistance; Prepares and submits purchase requisitions; Reviews invoices and prepares direct vouchers; Reviews, approves and submits travel expense reports; Performs related work and moderate supervision as required. Bachelors degree in Public or Business Administration, Finance or Accounting or related field of study with the successful completion of course work in municipal budgeting plus considerable experience in responsible and varied administrative work, some of which shall have been at a supervisory level OR An equivalent combination of training and experience which provides the required knowledge, skills and abilities.

ADDITIONAL REQUIREMENTS

Possession of a valid Florida driver's license. Good knowledge of the principles and practices of public and business administration; Good knowledge of the principles of management and their application to the administration of governmental affairs; Good knowledge of research techniques and the sources and availability of current information; Good knowledge of municipal budgeting and budget systems; Proficiency in computer skills and MS platforms is required; experience with ERP Systems (i.e. Munis, Oracle, OpenGov) is preferred: Some knowledge of governmental accounting principles, practices and procedures as they are applied to municipal operations; Some knowledge of administrative internal controls; Ability to supervise and coordinate the work of a moderate office staff in a manner conducive to full performance and high morale; Ability to initiate and install administrative programs and procedures and to evaluate their effectiveness; Ability to apply and interpret related administrative policies and procedures; Ability to prepare financial and statistical reports as required; Ability to forecast revenue and expenditures based on historical data; Ability to analyze a variety of problems, present sound recommendations for their solution and prepare workable procedures; Ability to exercise sound judgment in analyzing facts and arriving at conclusions; Ability to carry out complex oral and written instructions; Ability to establish and maintain effective working relationships with professional superiors, employees, officials, and the general public; Ability to express ideas clearly, concisely, orally and in writing; Physical ability to perform duties.

Equipment Used/Job Location/Work Environment:

Personal computer, typewriter, calculator, copier, fax machine, telephone with voice messaging technology and other general office equipment. Sedentary work in an office setting. While performing duties of this job, the employee is frequently required to stand, walk, stoop, talk, hear, reach above and below shoulders, use hand and finger dexterity keyboarding. The employee may be required on rare occasions to lift up to 10 pounds. The noise level in the work environment is quiet to moderately loud. Sometimes work is stressful when working under stringent time constraints.