IT Administrative Coordinator

We are seeking a highly organized and proactive IT Administrative Coordinator to provide professional support to senior IT leadership, including IT Directors and executive stakeholders. This role plays a key part in enhancing the effectiveness of the IT function through coordination of priorities, initiative tracking, leadership reporting, communications, and operational activities. Key Responsibilities Administrative & Leadership Support Provide structured administrative support to IT leadership, ensuring priorities, schedules, meetings, and key activities are coordinated effectively. Assist with annual planning activities, budgeting cycles, reporting processes, and preparation of leadership materials. Coordinate calendars, meetings, documentation, and follow-up actions across IT teams. Project & Initiative Coordination Support the tracking and coordination of major IT initiatives and projects. Assist with milestone tracking, governance reviews, reporting dashboards, and status updates for leadership visibility. Coordinate recurring operational reviews, metrics reporting, and cross-functional updates within the IT department. Communication & Presentation Support Prepare, edit, and format presentations, reports, briefings, and professional correspondence for internal and external audiences. Ensure communications and documentation maintain a polished and professional standard. Operational Support Coordinate incoming requests, governance documentation, audit materials, and shared IT resources. Provide logistical and administrative support for meetings, training sessions, vendor coordination, and peak operational activities. Help maintain alignment, organization, and timely follow-through across IT operations. Requirements Bachelor s degree preferred or equivalent professional experience. 3+ years of experience supporting senior leaders or teams within a corporate, professional services, or IT environment. Strong organizational, planning, and multitasking abilities with exceptional attention to detail. Proficiency in Microsoft Office Suite including PowerPoint, Word, Excel, and Outlook. Experience with Microsoft Teams, SharePoint, and scheduling tools is preferred. Excellent written and verbal communication skills with the ability to create executive-level materials. Ability to manage confidential information with discretion and professionalism. Self-motivated, adaptable, and capable of managing competing priorities effectively.