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Administrative Coordinator
Job
Robert Half
Rome, GA (In Person)
Full-Time
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Job Description
Description We are looking for an Administrative Coordinator to support secure badge issuance and access administration at an on-site client location. This Long-term Contract position is ideal for someone who thrives in a structured, fast-moving environment and can balance accuracy, service, and confidentiality in daily operations. The role focuses on maintaining credential records, assisting authorized personnel with access needs, and helping uphold site security standards through dependable administrative support.
Responsibilities:
- Oversee daily badge and credential processing for employees, contractors, vendors, visitors, and other approved individuals requiring site access.
- Create and maintain accurate identification records, including photographing individuals and uploading documentation into the access management system.
- Review active badge files regularly to identify expired, incomplete, or noncompliant records and coordinate timely corrections or renewals.
- Apply and update access permissions based on site guidelines, role requirements, and authorized departmental requests.
- Work closely with the on-site security leadership to support compliance with established security procedures and access control practices.
- Protect sensitive personal and security-related information by handling all records with a high degree of discretion and accuracy.
- Track badge stock, printer materials, and related office supplies to ensure resources remain available for uninterrupted operations.
- Provide responsive, attentive assistance to employees and visitors while managing multiple priorities in a high-volume setting. Requirements
- High school diploma required.
- At least 2 years of experience in administrative support, customer service, or another client-facing role.
- Prior experience in a corporate office or on-site client environment is preferred.
- Proficiency with Microsoft Office applications, including Word, Excel, and Outlook, along with general computer skills.
- Ability to use PC-based camera equipment and associated software for identification processing.
- Strong attention to detail, organization, and the ability to manage tasks effectively in a fast-paced environment.
- Excellent written, verbal, and interpersonal communication skills with a detail-oriented customer-service approach.
- Valid driver's license required, along with the ability to complete pre-employment screening requirements.