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Office / Admin Coordinator
Job
Wyatt Construct LLC
Grinnell, IA (In Person)
$48,500 Salary, Full-Time
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Job Description
Wyatt Construct LLC is hiring a full-time Office / Admin Coordinator to help keep our construction jobs, customers, paperwork, scheduling, invoicing, and follow-up organized. This role is responsible for answering calls, entering leads, scheduling appointments, updating our internal customer and job-tracking system, helping send estimates and invoices, tracking customer communication, collecting documents, saving photos and files, and making sure nothing falls through the cracks. Responsibilities include answering phone calls, texts, emails, and customer messages; entering new leads and customer information into our internal system; scheduling estimates, appointments, and job follow-ups; sending appointment confirmations and customer reminders; helping send estimates, invoices, payment reminders, and follow-ups; organizing receipts, documents, photos, customer files, and job records; and supporting the owner, sales team, production team, and field crews. The right person must be organized, dependable, professional with customers, comfortable using computers, and able to follow systems. Construction office experience is helpful but not required if the person is sharp, detailed, and willing to learn. Preferred experience includes office administration, customer service, scheduling, construction office support, basic accounting support, document organization, customer follow-up, and use of business software. Training will be provided on Wyatt Construct's internal systems.